Project Prioritization

Each  of  the  project  types  will  require  a different prioritization process to ensure equitable distribution of resources.

• Repair: Since repair projects typically deal with equipment or systems that have already failed, requestors may self-designate the work requests as low, medium, or high priority. The Assistant Director of Facilities Planning & Management will review the work requests and may adjust the priority in consideration of all other active work requests. Staff will then complete the work high priority to low priority on a first-in first-out basis.
• Alteration, Scheduled Maintenance, and Minor Capital: Since resources for these projects are typically very limited, a formal process to prioritize the  work  is necessary. Utilizing the Planning for Institutional Effectiveness (PIE) process, projects will be reviewed first at the team level, then prioritized by the Facilities Advisory Committee, and then approved by the Campus Master Plan Coordinating Team, according to available funds.
• Infrastructure and Energy: The Facilities Management team maintains a list of these projects and prioritizes them according to the return on investment, level of urgency, access to the site, complexity, and availability of project management and financial resources. The prioritized list is updated quarterly and reviewed by the Facilities Advisory Council (FAC) and approved by the Campus Master Plan Coordinating Team (CMPCT).
• Health and Safety: Potential threats to the health and safety of the campus environment that may require modifications or improvements to facilities must be reviewed by the Safety Committee. The Health and Safety Committee should review the information provided and make a recommendation to the Vice President of Administrative Services regarding the urgency of the issue and the approach that should be taken.
• Emergency/Immediate Needs: Emergency projects with the endorsement of a vice president should be forwarded to the Director of Facilities Planning & Management for urgent treatment. Projects that must be completed outside of the regular planning cycle may be submitted to CMPCT as an immediate needs request by any of the  vice presidents.
• Major Capital: Major capital projects are prioritized through the Facilities Master Planning process, utilizing the Educational Master Plan data, and in logical order to minimize costs and impact to the operation of the campus.  The Facilities Master  Plan is updated every five to seven years depending upon available project funding and in response to changes to educational planning and campus needs. A five-year Capital Outlay Plan, reflective of the Facilities Master Plan, is submitted to the Board of Trustees annually for approval (see AP 6600 – Capital Construction).