Office 365 Training Resources

Office 365 licensing is provided to all Mt. SAC employees. You can access the Office Suite through your campus issued computer or by navigating to the Office 365 Website and logging in with your Mt. SAC portal username and password.

Learn more by clicking the resource links below!

Explore the Frequently Asked Questions (FAQ)

Learn How to Backup and Transfer your Files Using OneDrive

• Learn how to setup your Mt. SAC OneDrive account on your PC
• Backup your files by placing them in the OneDrive folder or through the web interface
• Download your files from the Office.com website

 

Import Campus Holidays and the Academic Calendar Into Your Outlook Calendar

• Use one file to automatically insert the entire Academic Calendar
• Create category tags for the imported dates
• Batch categorize all the imparted dates

 

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FAQs

General

• • What is Office 365?
    Office 365 (O365) is a Microsoft hosted messaging solution that delivers the capabilities of Microsoft Outlook as a cloud-based service. This means your email services and data will be located in data centers owned and managed by Microsoft. Office 365 offers several advantages, including new tools and continual upgrades to improve the service and environment.
  • How will I access my email off campus?
    Since O365 is a cloud based service, you have the ability to access all O365 tools from any device with a web browser – laptops, smartphones, tablets, etc.
  • Will there be training on how to use O365?
    Online training can be completed through the Office 365 Training Center
  • Will I be able to access my email and calendar on my mobile device?
    Yes. You will be able to access your email, calendar, and collaboration tools offered as part of the O365 service.

Outlook

• • How many attempts until I get locked out of Microsoft/Outlook account?
    10 attempts.
  • How do you share a personal contact group in Outlook?
    Double-click on contact group name, click Forward on the ribbon.
  • How to make calendar entries private in Outlook?
    On the ribbon, click the Private option.
  • Can I Reply with attachments in Outlook?
    This feature is not available. It reduces redundancy, but you can forward the email to send the attachment.
  • Is there a "See All Documents" feature in Outlook?

    No, but you can create it:                     

    1. From the navigation pane, right click on Search Folders.
    2. Click on New Search Folder.
    3. Scroll down and select “Create a Custom Search Folder”.
    4. Click on Choose button.
    5. Name the Search Folder “All Documents”.
    6. Click OK.
    7. Click Yes. No need to enter any criteria as you want to see all documents.
    8. Click OK.
    9. Your “All Documents” search folder appears in the navigation pane.

  • Are categories like Gmail tags?

    Gmail tags put a label on the email and copy it into its own folder. Whereas categories puts an email into a specific color.

  • Is there a way to sort and see all your follow up emails?

    In the Inbox:
    You can quickly sort the Inbox to display all flagged items together. Do one of the following:
    1. In multi-line view, click Arranged by, and then click Flag: Start Date or Flag: Due Date.
    2. In single-line view, click the Flag Status column header.

    Messages that you flag appear automatically in the For Follow Up Search Folder. If the folder was deleted, you can re-create the Search Folder.
    1. On the Folder tab, in the New group, click New Search Folder.
    2. In the New Search Folder dialog box, under Reading Mail, select Mail flagged for follow up, and then click OK."

     

  • What are the maximum amount of emails that can be sent to students before the email is automatically sent to spam?

    100 emails.

  • How can I encrypt an email message?

    In message that you are composing, click File > Properties. Click Security Settings, and then select the Encrypt message contents and attachments check box. Compose your message, and then click Send.

  • At what point in time do drafts delete, if at all?

    Only you can delete emails in Drafts. Emails in Junk and Deleted are deleted by the server after several days.

  • Does the email let you know if the sender wanted a return receipt?

    Yes. A box will pop up and ask if you want to send a read receipt. You have the option to send or not send and the option to remember what response you choose.