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Gmail - Google Storage  

Google recently announced new storage limits for Google Workspace for Education users, which are impacting schools and universities worldwide.  Google's policy change will significantly limit the storage capability and available apps that we are able to offer our @student.mtsac.edu account holders.

    • Information

      Gmail - Google Transition

      Starting April 1, 2023, all Mt. San Antonio College Student accounts will be converted to restricted 5GB Gmail-only accounts. While your @student.mtsac.edu account previously included access to other G-suite features such as Google Drive and Google Photos, these features will no longer be available after April1. If you are currently using one of these features to store data, you will need to remove it prior to the deadline.

      As part of this transition, the Information Technology team will be reviewing all student accounts.  If your account violates any Mt. San Antonio College Terms of Service or Code of Ethics, you may lose your student account privileges.  

    • Decrease Gmail Storage

      Decrease Gmail Storage Space

      In preparation for this upcoming change, users should review their current storage usage and delete or move files out of Google Drive, Gmail and Google Photos.

      1. To confirm how much storage you’re using, go to https://drive.google.com/#quota.
      2. To review and delete large or unnecessary files in Drive, go to https://drive.google.com/drive/quota.
      3. To review and delete large or unnecessary files in shared drives, go to https://drive.google.com/drive/shared-drives.
      4. Consider deleting Drive content that you may have copied to a shared drive. If a file resides in 2 locations, it may be consuming twice the storage space.
      5. To search for and delete unnecessary or large emails, go to Manage files in your Google Drive storage and follow the instructions for Gmail.
      6. Additionally, we have found that the Google Takeout Tool may be helpful when migrating data off your account to another Google account: https://takeout.google.com
    • Manage Files in Gmail

      Manage files in your Google Drive storage

      Your storage is shared across Google Drive, Gmail, and Google Photos. When your account reaches its storage limit, you can’t send or receive emails. Learn more about Google storage policies.

      To see how much space you have left, on a computer, go to google.com/settings/storage.

      How to clear space

      Clear space in Google Drive, Gmail, and Google Photos.

      To delete your Google Drive files, move them to the trash. Files in trash will be automatically deleted after 30 days. You can restore files from your trash before the 30-day time window. You can also permanently delete them to empty your trash. If you delete, restore, or permanently delete multiple files or folders at once, it might take time for you to notice the changes.

    • Download or Transfer Data

      Download or transfer data into another account

      With Google Takeout, users can download a copy of data contained in their Google account. The data is from core and additional services, such as Drive and YouTube, that are integrated with Takeout. For example, you can download Drive files from your @student.mtsac.edu Google account and upload them to another Google account.

      Visit Google’s Support website for more information on how to download or transfer your data. Individual items stored on your account can also be downloaded.

      Copy content from your school account to another account

      If you're using a Google Account through your school, you can copy and transfer your files to another Google Account. This process lets you:

      • Back up your files from time to time
      • Keep important files when you graduate, switch schools, or leave for another reason

      If your Google Account isn't through your school, you can download your data instead.

      If you get an error message, your school might not be able to use this tool yet. Please try again in a few weeks.

      What you can copy

      You can copy and transfer these kinds of files from your school account to another Google Account:

      • Email in Gmail (not contacts, chats, or tasks)
      • Documents that you own in Google Drive (except files in the "Google Photos" section of Drive)
      • Documents in My Drive
      • Documents in your "Shared with me” folder (unless, to restrict sharing, the document owner turns off downloads and copies for commenters and viewers)

      The original files stay in your school account. Any changes you make to the copied files don't affect the originals.