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Employee Resources | Coronavirus Information

Numerous resources are available to support our employees and students. Those working on campus should review the On Campus Safety Guidelines page as well. Employees are urged to contact their supervisors if they have questions.


Mt. SAC Procedures

    • SAFETY PROTOCOL AND PROCEDURES

      Updated September 8, 2021

      Mt. SAC has a number of protocols for employees related to COVID-19. View the Safety Guidelines page for on-campus expectations.

      We ask that the campus community review the following procedures as well:

    • FALL 2021 VACCINATION/TESTING REQUIREMENT

      (Updated September 12,  2021)

      EMPLOYEES:Fall 2021 Vaccination/Testing Requirement 

      To keep our community safer as we expand classes and services on campus, the college will require that all students and employees ON CAMPUS be fully vaccinated OR be tested weekly for COVID-19 each week. **Tests are due every week.** 

      Use Cleared4 App to Upload Vaccination Records and Track Testing

      • WHO: All employees will receive an email from Cleared4 on behalf of the college to open their custom Cleared4 link. Those who cannot find their custom link should check their email junk mail folder or request another Cleared4 account claim link.
        • From Line: Mt. San Antonio College
        • Email Address: no-reply@cleared4work.com  
      • KEEP TRACK: The mobile friendly Cleared4 app will help individuals keep track of their weekly testing schedule as well as its results. All employees will receive an email with their custom link to the Cleared4 app. It will be sent to their Mt. SAC email addresses and mobile phones (if the number is available on record). They can also add a mobile number under “Profile.” Those who cannot find their custom link should check their email junk mail folder or request another Cleared4 account claim link.
      • CONNECT HEALTH DATA: Through Cleared4, employees can connect their vaccination AND testing records from off-campus COVID-19 vaccination and testing providers. Log into the app and choose “Connect Your Health Data” then follow the prompts.
      • PRIOR SUBMISSIONS OK: Employees who previously submitted their vaccination records via the online HR Verification Form do not need to submit the record again.

      First COVID-19 Test Due Sept. 18, and Each Week After

      • WHO: All employees who have not submitted proof of full vaccination are required to take COVID-19 tests every week. Students began testing one week prior.
      • TESTING TIMES/LOCATIONS: Five convenient locations are available, with some providing evening and weekend hours. See the college’s online map.
        1. Building 4 Administration (near flag poles)
          • Monday-Thursday, 7 a.m. to 7 p.m.
          • Friday, 8 a.m. to 2 p.m.
        2. Building 6 Library (north entrance near fountain)
          • Monday-Thursday, 7 a.m. to 7 p.m.
          • Friday, 8 a.m. to 2 p.m.
          • Saturday, 8 a.m. to 2 p.m.
        3. Building 13 South Walkway (central campus, north of Equity Center)
          • Monday-Thursday, 7 a.m. to 8 p.m.
          • Friday, 8 a.m. to 2 p.m.
        4. Building 67A (east campus, late evening hours, Park and Test)
          • Monday-Thursday, 7 a.m. to 10 p.m.
          • Friday, 8 a.m. to 8 p.m.
          • Saturday, 8 a.m. to 2 p.m.
        5. Building 40 School of Continuing Education (east of Building 40)
          • Monday-Thursday, 7 a.m. to 7 p.m.
      • IMPORTANT NOTE: Employees who fall behind on weekly testing will be contacted by Human Resources to schedule a meeting with the employee and their representative group (if applicable).

      Fully Off-Site Employees – Follow Worksite Procedures

      • WHO: Off-site employees who are not working on the Mt. SAC campus.
      • WHAT: Fully off-site employees will NOT be required to submit proof of full vaccination nor take weekly tests. These employees must adhere to the COVID-19 rules and regulations established by their worksite.

      Visitors to Campus – Complete a Health Check

      • WHO: Visitors to the Mt. SAC campus, who are not employees nor students.
      • WHAT: Visitors are not required to be vaccinated nor get regular testing.
      • HOW: Visitors must:
        • Ensure they are free of all COVID-19 symptoms and conduct a complete health screening the day of their visit via the Visitor Health Check link on the COVID-19 Health website at mtsac.edu/covid19 .
        • Follow all safety regulations, including wearing a face covering while indoors and on public transportation on campus.
        • Limit their stay to the location of their visit, and leave campus once business is complete.
        • Contact Police and Campus Safety if they need assistance with completing the Health Check or reaching the campus contact.
    • REPORTING A COVID-19 CASE

       (Updated August 11, 2021)

      STUDENTS REPORT TO STUDENT HEALTH CENTER - Students who are sick with COVID-19 symptoms or have been exposed to a confirmed case of COVID-19, are asked to fill out the Health Check Form at www.mtsac.edu/covid19 or contact the Student Health Center at (909) 274-4400 as soon as possible. 

      EMPLOYEES REPORT TO HUMAN RESOURCES - Employees who are sick with COVID-19 symptoms or have been exposed to a confirmed case of COVID-19, are asked to fill out the Health Check Form at www.mtsac.edu/covid19 or contact Human Resources by emailing hraccommodations@mtsac.edu or calling (909) 274-6900 immediately.

    • REQUESTING PERSONAL PROTECTIVE EQUIPMENT (PPE)

       (Updated August 11, 2021)

      Mt. SAC is providing Personal Protective Equipment (PPE) for employees to use during Mt. SAC business, such as running a class or working on campus.

      In-person classes have already been stocked with classroom supply kits. Additional kits are available through Division Offices. Managers may use this Online PPE Request Form to contact the Risk Management Office for additional supplies.

      The College will provide N95 respirators in two scenarios: (1) to any unvaccinated employee who works with others indoors or in a vehicle and who requests one and (2) where there is a major outbreak, to any employees in the exposed group for voluntary use. The respirator must be the right size, and the employee should follow the information on Page 16 of the Return to Work Guide (provided above) for instruction on how to get a good “seal,” or fit. Employees may request an N-95 mask through the Online PPE Request Form.

      FOR INDIVIDUALS: To request a single face covering to use while working on campus, call Police & Campus Safety at (909) 274-4555, or visit a Division Office. Please replace face masks each day. After hour PPE requests contact Police and Campus Safety at Ext. 4555 for assistance.

    • FACE COVERINGS REQUIREMENT

      Mt. SAC is committed to requiring masks indoors, regardless of vaccination status, through December 31, 2021. This includes any classes, labs, and meetings held inside. Public health orders may strengthen requirements. Even if the masking order is removed by the county, the college will continue to require masking indoors. This requirement applies to all indoor spaces with limited exceptions. Accommodations must be formally vetted through the ACCESS Center for students and Human Resources for employees.

      There are few exceptions to the face covering requirement, such as a situation where a mask can impede workplace safety. Students who do not follow instructions to wear face coverings indoors are subject to student disciplinary action, per AP 5520 – Student Discipline Procedures. 

      • EMPLOYEE accommodations can be made through Human Resources at hraccommodations@mtsac.edu. 
      • STUDENT accommodations can be made through the ACCESS Center, which provides accessibility resources for students, at access@mtsac.edu or (909) 274-4290.

      Face coverings are available on campus. 

      • EMPLOYEES can pick up a single face covering from Police & Campus Safety or their Division Office. They can also request additional supplies for in-person classes through the Office of Risk Management's Online PPE Request Form at www.mtsac.edu/health/employee-resources.html. 
      • STUDENTS can pick up a face covering from their professors, who have classroom safety kits in each classroom. There will also be mask dispensers in various locations across campus

       

    • COVID-19 POSTERS AND SIGNAGE

      August 16, 2021

      The Office of Risk Management and Marketing & Communication are partnering to develop new COVID-19 signage that clings to door entrances and can be posted inside entrances.

    • MANDATORY TRAINING

      Employee Training Before Coming to Campus

      (Updated August 11, 2021)

      Employees working on campus should review the college’s Return to Work Guide before coming to campus. It is available on the COVID-19 Health site (www.mtsac.edu/covid19), under Employee Resources. 

      Due to the serious threats related to COVID-19, Mt. SAC is requiring all employees that work on campus to take training related to the coronavirus. This training has been mandated by the US Occupational Safety and Health Administration. Managers have been asked to assign three training videos to all employees: (1) Coronavirus Awareness; (2) Coronavirus: Cleaning and Disinfecting Your Workplace; and (3) Coronavirus: Reopening Your Organization. These training videos about 30 minutes to view. Employees can also find these training videos through POD Connect at www.mtsac.edu/pod.      

       

    • HEERF REPORTING

       (Updated August 11, 2021)

      Mt. SAC has received federal stimulus funding to support students and defray the costs associated with running the college through the pandemic. Learn more at www.mtsac.edu/heerf 

    • PREVENTION: What should individuals at Mt. SAC do regarding coronavirus?

      Edited March 16, 2020: Each individual should do what is best for them and their unique needs. High risk individuals, such as those over 65 or those with underlying health conditions, should take greater precautions, such as speaking with their personal health provider for guidance. In general, public health agencies say the best preventative measures are social distancing and simple good hygiene practices:

      • Practice social distancing when possible. Social distancing is deliberately increasing the space between people to avoid spreading illness. Staying at least six feet away from other people lessens your chances of catching COVID-19.
      • Wear a face covering.
      • If you are sick, stay home. Anyone with even mild symptoms should stay home.
      • Wash your hands often, especially before you eat, after using the restroom or blowing your nose, coughing or sneezing. If you cannot wash your hands with soap and water for 20 seconds, use a hand sanitizer with at least 60% alcohol.
      • Avoid touching your eyes, nose and mouth in case your hands are not clean.
      • Cover your nose and mouth when you cough or sneeze. Use your sleeve if you don’t have a tissue handy. If you have these symptoms, stay away from campus.
      • Avoid sharing objects like cups, food and drinks.
      • Minimize contact, and avoid shaking hands and high-fiving. Stay at least 6 feet from sick individuals.
      • Practice healthy habits. Get plenty of sleep, stay active, manage your stress, drink plenty of fluids and eat nutritious foods.


      The college will follow the guidance of public health agencies in determining if and when this status should change. See additions, such as the social distancing plan provided on April 15.

      It is important as we confront this challenge, that we do so with the best that Mt. SAC has to offer. That means we approach this with a collaborative spirit and keep our educational mission at the forefront. We must also understand that racism and stereotyping of certain races and cultures is not reflective of the Mt. SAC WayCoronavirus is not limited certain ethnicities.

    • PREVENTION BY DEPARTMENTS: What should departments do to support workplace health?

      Edited January 2021 - The following guidelines are provided for departments to support workplace health. Unless it is essential, transition to work online.

      • Make sure your workplaces are clean and hygienic, especially frequently touched areas like door knobs and light switches. 
      • Promote public health hygiene and post safety materials provided by Risk Management.
      • When possible, provide supplies that support hygiene, such as paper tissues, places for hand-washing or sanitizing stations. Safety materials and PPE may be requested from Risk Management.
      • If you are sick, stay home. Viruses go where we go.
      • If others are sick, encourage them to stay home by providing flexibility and minimizing penalties. Anyone with even a low-grade fever should stay home.  
    • RESPONSE TEAM: What is Mt. SAC doing about the coronavirus? 

      Edited January, 2021: Mt. San Antonio College is staying actively informed on issues related to the coronavirus disease (COVID-19) outbreak, which has been declared a Pandemic by the World Health Organization. The College follows the guidelines and recommendations set by public health agencies including Los Angeles County Department of Public Health, Centers for Disease Control and Prevention, and World Health Organization. 

      Mt. San Antonio College has activated an Emergency Operations Center to coordinate response to COVID-19. This team includes all members of the Public Health Team that previously managed college response. The Return to Campus Task Force makes recommendations to the President and his Cabinet for formal decision-making.

      Current members of the Return to Campus Task Force include:

      • Bill Asher, facilities
      • Michael Carr, information technology
      • Brandin Bowman, assistant director of technical services
      • Brandon Gillet, Classified Union representative
      • Peter Gonzales, custodial services
      • Doug Jenson, associate vice president of fiscal services
      • Matt Judd, dean of the division of natural sciences
      • Mika Klein, facilities planning
      • Duetta Wasson, director of risk management
      • Angel Lujan, counseling
      • Uyen Mai, director of marketing and communication
      • Tom Mauch, associate vice president of student services
      • Ken McAlpin, manager of custodial services
      • Beta Meyer, professor, Faculty Association representative
      • Ray Mosack, public safety program chair
      • Tami Pearson, dean school of continuing education
      • Sarah Plesetz, associate dean of the division of technology and health
      • Sayeed Wadud, emergency and environmental manager
      • Ann Walker, physician 
      • Marti Whitford, director of student health
      • Michael Williams, chief of police and campus safety

       

      Members of the EOC Policy Group are:

      • William T. Scroggins, president and CEO
      • Abe Ali, vice president of human resources
      • Irene Malmgren, acting president of instruction
      • Morris Rodrigue, vice president of administrative services
      • Audrey Yamagata-Noji, vice president of student services.

      If you have suggestions for the team, contact them through the contact form.    

       

 

Employee Resources

Learn more about getting started and resources at Mt. SAC Online

    • Mental Health Support

      According to the Census, more than 40% of Americans reported symptoms of depression and anxiety because of the pandemic. Employee assistance programs are available to employees - paid for by the District that offers confidential help (no charge to you) for matters such as:

      • Emotional distress
      • On-the-job anxieties and stress
      • Family troubles with spouse or children
      • Drug/alcohol problems
      • Grief, loss, and transitions
      • Legal and financial consultations
      • Finding work-life balance
      • Parenting a child with special needs
      • Dealing with addiction and recovery
      • Setting retirement goals
      • Getting mental health resources and information
      • Overall wellness

      Employee Assistant Service for Education (EASE) is available to ALL employees and their immediate family members. It is primarily an assessment and brief counseling service and is best defined as a pre-treatment service. The emphasis is on early identification of problems affecting work performance, consultation with managers, labor representatives, employees and proactive intervention. EASE is not a substitute for a district’s health-care plan. It is, however, a beneficial and effective extension of the provider plan.

      Resource can be found here: EASE

      The Employee Assistance Program (EAP) through Anthem provided by SISC is here— 24/7, 365 days a year. Whether you’re struggling to find child care, plan for retirement or cope with addiction, we can help. EAP offers:

      • One-on-one counseling by phone, in-person and online.
      • Web-based tools and resources. 
      • Legal and financial consultations.
      • Support on the go

      Resource can be found here:

    • Distance Learning
    • Online Meetings
    • Mt. SAC Human Resources
    • Onsite and Remote Workers

      Learn more through the Human Resources website under the union group contracts.

      Critical Onsite Workers

      Reporting

      While most campus employees are no longer on the physical campus, some employees are required to be on campus to ensure its successful operation. Managers must ensure these critical onsite workers are listed in the departmental Continuity of Operations Plan (COOP) and receive approval from their vice president’s office. Contact Human Resources at (909) 274-4414 or hraccommodations@mtsac.edu for assistance.

      Pay for Work Onsite

      Short term hourly and professional experts are paid their regular pay for work on site. Permanent classified employees assigned to work on campus are paid at the overtime rate of 1.5 times the regular rate. For example, an employee called to work on campus 8 hours will be paid the equivalent of 12 hours of pay. Pay for critical onsite workers for CSEA 262, CSEA 651, and Confidentials will be as referenced in the CSEA Collective Bargaining Agreements, which is 1.5 the number of hours worked onsite or 4 hours, whichever is greater. 

      Telecommuting Employees

      Assignments

      All permanent campus employees are telecommute employees, which include Management, CSEA 262, CSEA 651, and Confidential Employees.  Employees are expected to be available during standard business hours of Monday through Friday, 8 a.m. - 4:30 p.m. for possible assignment of telecommute work.  Employees and supervisors should be connecting on how to best communicate during the Governor’s stay-at-home declaration.  Managers may assign work within the job description of the employee to complete while on the telecommute assignment.

      Pay

      Employees who are working remotely on the Telecommuting Plan are paid at regular rate.

      Technology

      Employees who have technology needs in order to telecommute should submit those needs through www.mtsac.edu/itrequest. There is a limited amount of equipment available, so requests will be prioritized based on direction from Cabinet. The IT team requests that employees be mindful about the type of equipment and level of access they are requesting, and only request what they absolutely must have.

      Temporary Employees

      Federal Work-Study Student Employees

      Federal Work-Study students will continue to be paid through the end of their award, without requirement of work.  These students should work with their supervisors to confirm the end date of their assignment.  Federal Work-Study students may not participate in the Telecommuting Plan. Managers will need to submit a timesheet to the Payroll Office on the student’s behalf using the student’s regular hours.

      Student Assistants

      Student Assistants will continue to be paid through the end of their assignment (no later than the end of Spring Semester) or the amount budgeted by their department, without requirement to work.  Student Assistants may not participate in the Telecommuting Plan. Managers will need to submit a timesheet to the Payroll Office on the student’s behalf using the student’s regular hours.

      Short-Term Hourly Employees

      Short-term hourly employees (even those who may be students) will be paid their regular hours through the end of March, without requirement of work.  From April 1 through April 20, any ongoing work performed by these employees should be transitioned to classified employees in the unit.  A manager may have these employees continue the work past April 20 if there is a critical need identified in the Continuity of Operations Plan (COOP).  Short-term hourly employees may be assigned any combination of onsite or telecommuting. Both assignments shall be paid at straight time rate.

      Professional Experts

      Professional experts who are assigned to a specific project may continue through the project end date.  Professional Experts may be assigned any combination of onsite or telecommuting. Both assignments shall be paid at straight time rate.

      Substitute and Out-of-Class Employees

      These groups of employees will be evaluated on a case-by-case basis for continuance of work, subject to approval by the department’s vice president.

  

About Coronavirus (COVID-19)

 

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EDITOR'S NOTE: To submit additional resources for this page, email Uyen Mai at umai@mtsac.edu