Employee Resources | Coronavirus Information
While Mt. San Antonio College is operating classes and services online due to coronavirus disease (COVID-19), numerous resources are available to support our employees and students. Employees are urged to contact their supervisors if they have questions.
Mt. SAC Procedures
- SAFETY PLANS AND PROTOCOL
Updated March 12, 2021
Mt. SAC has a number of protocols for employees related to COVID-19. We ask that the campus community review the following guidelines:
- Social Distancing Plan – This outlines how the college is ensuring physical distance
- COVID-19 Prevention Program (CPP)
- Custodial Protcol (PDF) - Updated December 2020
- Social distancing protocol – This lists the steps the college has taken
- Visitor - Campus Sponsor Procedures - If you are bringing a visitor to campus
- Visitor - Visitor Safety Protocols and Procedures - Campus sponsors should share this with visitors
- Flyer - Practice Social Distancing – Follow these tips for social distancing
- Flyer - Use Face Coverings – Follow these guidelines on using and picking up face coverings on campus
- VACCINATIONS REQUIREMENT AND HR PROCESS
Vaccinations Before Returning to Campus
To support the health and well-being of the Mt. San Antonio College community, the college is requiring employees to receive a COVID-19 vaccine before they return to work on campus. The requirement begins May 1.
The vaccination requirement is a proactive measure that will help protect members of the community from getting and spreading COVID-19. Human Resources has developed a process to verify vaccine records as well as request exemptions. Requests for accommodations, such as those due to medical and religious reasons, will be handled through an interactive process. Read more about the process below.
Vaccines are safe and effective. More than 20 percent of Americans have been vaccinated against COVID-19. The FDA authorized these vaccines, which have undergone the most intensive safety monitoring in the country’s history. In trials, the vaccines have prevented people from getting COVID-19 up to 95 percent of the time. In the rare case that a vaccinated individual does get COVID-19, the vaccines keeps them from becoming seriously ill. Learn more through the state’s Vaccines website.
Vaccines are free. Appointments are available through the state’s My Turn website, Kaiser Permanente medical offices, CVS pharmacies and Walgreens pharmacies. If appointments are full, employees are encouraged to keep trying, as appointments are added at varying times. Please visit VaccinateLaCounty.com and click on “How to Make an Appointment” for more information.
Human Resources Verifying Vaccine Records
Employees who are returning to work on the physical campus must first receive approval from their immediate managers and be cleared by Human Resources.
Human Resources has established a process for employees to verify their COVID-19 vaccination, request release time for vaccine-related reasons, or request an exemption. Employees can do this through the COVID-19 Vaccine Employee Response form at https://www.mtsac.edu/health/employeeresponse.html.
Human Resources will strictly follow state and federal rules and regulations related to information privacy, confidentiality and security. Requests for accommodations, such as those due to medical and religious reasons, will be handled through an interactive process.
For more information, contact Human Resources at email@example.com or (909) 274-4493.
- WORKING ON CAMPUS (UPDATED)
Employee Procedures Before Coming to Campus
(Edited Dec. 22, 2020)
Employees must receive authorization from their manager to come to the physical campus. If coming to campus at a regular schedule, this request can be done once.
Before coming to campus, employees should perform a health check to verify they are not experiencing symptoms of sickness. The process has been simplified through an online Employee Health Check Form, which can also be accessed from the Public Health website at www.mtsac.edu/health. Responses to the form will be automatically forwarded to the employee’s manager as well as Police & Campus Safety, Human Resources and the Office of Risk Management. The health check must be completed each day an employee comes to campus.
In addition, employees who work on campus must do the following:
- Review the Return to Work Guide, edited in December.
- Review this Employee Resources website for additional guidelines and procedures.
- Complete online coronavirus safety training through POD Connect. This training was assigned to employees by their managers and can also be found in POD Connect by searching for “coronavirus.” Topics include: Coronavirus Awareness, Coronavirus: Reopening Your Organization, Coronavirus: Cleaning and Disinfecting Your Workplace, Coronavirus: CDC Guidelines for Making & Using Cloth Face Coverings
- MANDATORY TRAINING
Employees: Mandatory Training
(Edited August 18, 2020) Due to the serious threats related to COVID-19, Mt. SAC is requiring all employees that work on campus to take training related to the coronavirus. This training has been mandated by the US Occupational Safety and Health Administration. Managers have been asked to assign four training videos to all employees: Coronavirus Awareness; Coronavirus: Cleaning and Disinfecting Your Workplace; Coronavirus: Reopening Your Institution; and Coronavirus: CDC Guidelines for Making and Using Cloth Face Coverings. These training videos only take 37 minutes to view. Employees can also find these training videos through POD Connect.
Employees working on campus must also review the Return to Work Guide, edited in December.
- CARES ACT REPORTING
Mt. SAC has received federal stimulus funding to support students and defray the costs associated with running the college through the pandemic. Learn more at www.mtsac.edu/caresact.
- IN-PERSON CLASSES
Due to the increase of COVID-19 vaccines as well as advancements in understanding of the virus, Mt. San Antonio College officials are anticipating a return to the physical campus in time for the Fall Semester. Details will be provided as soon as they are available. The college will strictly follow all public health guidelines to ensure a safe reopening.
Through the Summer, classes are mostly online to protect the community from the spread of coronavirus. A Return to Campus Task Force helped coordinate the safe return of in-person classes that are permitted by public health officials. These classes first needed to meet the criteria of training for the state's 16 critical infrastructure areas, then they were prioritized by the Instruction Division, and approved by the President's Cabinet.
These classes required a number of safety measures, including:
- Rooms veted for appropriate air flow or the addition of air filters
- Individualized class safety plans
- Building adjustments to ensure physical distancing, such as 6-foot separation between seats, one-way walking systems, and the closure of gathering spaces
- A health check process for employees and students, including temperature scans
- A process for students and employees to report COVID-19 sickness or related absence
- Increased, specialized deep cleaning by custodial staff
- Safety equipment, such as masks, hand sanitizers, cleaners, and thermometers
- Training for employees, including specialized cleaning for coronavirus and general coronavirus safety
- Clear building signage to support safety measures
- Classroom safety kits, including masks, hand sanitizers and gloves.
- REPORTING A COVID-19 CASE
STUDENTS REPORT TO STUDENT HEALTH CENTER - Students who are sick with COVID-19 symptoms or have been exposed to COVID-19, are asked to contact the Student Health Center at (909) 274-4400 as soon as possible.
EMPLOYEES REPORT TO HUMAN RESOURCES - Employees who are sick with COVID-19 symptoms or have been exposed to a confirmed case of COVID-19, are asked to contact Human Resources by emailing firstname.lastname@example.org or calling (909) 274-4414 immediately.
- REQUESTING PERSONAL PROTECTIVE EQUIPMENT (PPE)
Mt. SAC is providing Personal Protective Equipment (PPE) for employees to use during Mt. SAC business, such as running a class or working on campus. Before the return to campus in the Fall, materials will be pre-distributed across campus.
FOR INDIVIDUALS: To request a single face covering to use while working on campus, call Police & Campus Safety at (909) 274-4555. Please replace face masks each day.
FOR CLASSES: To request supplies for an in-person class, employees may use this Online PPE Request Form to reach the Risk Mangement Office.
- PREVENTION BY INDIVIDUALS: What should individuals at Mt. SAC do regarding coronavirus?
Edited March 16, 2020: Each individual should do what is best for them and their unique needs. High risk individuals, such as those over 65 or those with underlying health conditions, should take greater precautions. In general, public health agencies say the best preventative measures are social distancing and simple good hygiene practices:
- Practice social distancing. Social distancing is deliberately increasing the space between people to avoid spreading illness. Staying at least six feet away from other people lessens your chances of catching COVID-19.
- If you are sick, stay home. Anyone with even mild symptoms should stay home.
- Wash your hands often, especially before you eat, after using the restroom or blowing your nose, coughing or sneezing. If you cannot wash your hands with soap and water for 20 seconds, use a hand sanitizer with at least 60% alcohol.
- Avoid touching your eyes, nose and mouth in case your hands are not clean.
- Cover your nose and mouth when you cough or sneeze. Use your sleeve if you don’t have a tissue handy. If you have these symptoms, stay away from campus.
- Avoid sharing objects like cups, food and drinks.
- Minimize contact, and avoid shaking hands and high-fiving. Stay at least 6 feet from sick individuals.
- Practice healthy habits. Get plenty of sleep, stay active, manage your stress, drink plenty of fluids and eat nutritious foods.
The college will follow the guidance of public health agencies in determining if and when this status should change. See additions, such as the social distancing plan provided on April 15.
It is important as we confront this challenge, that we do so with the best that Mt. SAC has to offer. That means we approach this with a collaborative spirit and keep our educational mission at the forefront. We must also understand that racism and stereotyping of certain races and cultures is not reflective of the Mt. SAC Way. Coronavirus is not limited certain ethnicities.
- PREVENTION BY DEPARTMENTS: What should departments do to support workplace health?
Edited January 2021 - The following guidelines are provided for departments to support workplace health. Unless it is essential, transition to work online.
- If work must be done in person, modify practices to allow for social distancing. Social distancing is deliberately increasing the space between people to avoid spreading illness. Staying at least six feet away from other people lessens your chances of catching COVID-19.
- Make sure your workplaces are clean and hygienic, especially frequently touched areas like door knobs and light switches.
- Promote public health hygiene and post safety materials provided by Risk Management.
- When possible, provide supplies that support hygiene, such as paper tissues, places for hand-washing or sanitizing stations. Safety materials and PPE may be requested from Risk Management.
- If you are sick, stay home. Viruses go where we go.
- If others are sick, encourage them to stay home by providing flexibility and minimizing penalties. Anyone with even a low-grade fever should stay home.
- RESPONSE TEAM: What is Mt. SAC doing about the coronavirus?
Edited January, 2021: Mt. San Antonio College is staying actively informed on issues related to the coronavirus disease (COVID-19) outbreak, which has been declared a Pandemic by the World Health Organization. The College follows the guidelines and recommendations set by public health agencies including Los Angeles County Department of Public Health, Centers for Disease Control and Prevention, and World Health Organization.
Mt. San Antonio College has activated an Emergency Operations Center to coordinate response to COVID-19. This team includes all members of the Public Health Team that previously managed college response. The Return to Campus Task Force makes recommendations to the President and his Cabinet for formal decision-making.
Current members of the Return to Campus Task Force include:
- Bill Asher, facilities
- Ron Bean, information technology
- Brandin Bowman, assistant director of technical services
- Brandon Gillet, Classified Union representative
- Peter Gonzales, custodial services
- Doug Jenson, associate vice president of fiscal services
- Matt Judd, dean of the division of natural sciences
- Mika Klein, facilities planning
- Duetta Langevin, director of risk management
- Angel Lujan, counseling
- Uyen Mai, director of marketing and communication
- Tom Mauch, associate vice president of student services
- Ken McAlpin, manager of custodial services
- Beta Meyer, professor, Faculty Association representative
- Ray Mosack, public safety program chair
- Tami Pearson, dean school of continuing education
- Sarah Plesetz, associate dean of the division of technology and health
- Ann Walker, physician
- Marti Whitford, director of student health
- Michael Williams, chief of police and campus safety
Members of the EOC Policy Group are:
- William T. Scroggins, president and CEO
- Abe Ali, vice president of human resources
- Irene Malmgren, acting president of instruction
- Morris Rodrigue, vice president of administrative services
- Audrey Yamagata-Noji, vice president of student services.
If you have suggestions for the team, contact them through the contact form.
- SAFETY PLANS AND PROTOCOL
Learn more about getting started and resources at Mt. SAC Online
- Mental Health Support
According to the Census, more than 40% of Americans reported symptoms of depression and anxiety because of the pandemic. Employee assistance programs are available to employees - paid for by the District that offers confidential help (no charge to you) for matters such as:
- Emotional distress
- On-the-job anxieties and stress
- Family troubles with spouse or children
- Drug/alcohol problems
- Grief, loss, and transitions
- Legal and financial consultations
- Finding work-life balance
- Parenting a child with special needs
- Dealing with addiction and recovery
- Setting retirement goals
- Getting mental health resources and information
- Overall wellness
Employee Assistant Service for Education (EASE) is available to ALL employees and their immediate family members. It is primarily an assessment and brief counseling service and is best defined as a pre-treatment service. The emphasis is on early identification of problems affecting work performance, consultation with managers, labor representatives, employees and proactive intervention. EASE is not a substitute for a district’s health-care plan. It is, however, a beneficial and effective extension of the provider plan.
Resource can be found here: EASE
The Employee Assistance Program (EAP) through Anthem provided by SISC is here— 24/7, 365 days a year. Whether you’re struggling to find child care, plan for retirement or cope with addiction, we can help. EAP offers:
- One-on-one counseling by phone, in-person and online.
- Web-based tools and resources.
- Legal and financial consultations.
- Support on the go
Resource can be found here:
- Distance Learning
- Faculty Center for Learning Technology - Remote Teaching Using Canvas
- Faculty Center for Learning Technology - Distance Learning Information
- Professional and Organizational Development - Remote learning, virtual meetings, and web conferences
- ConferZoom - Allows online meetings with up to 300 participants. Learn more at www.conferzoom.org.
- Online Meetings
- Mt. SAC ConferZoom - Allows online meetings with up to 300 participants. Learn more at www.conferzoom.org
- Professional and Organizational Development - Remote learning, virtual meetings, and web conferences
- Mt. SAC Human Resources
- HR - Frequently Asked Questions (Updated 4/6/2020)
- Employee Leave Information for Employees (UPDATED)
- Employee Leave Information for Managers (UPDATED)
- COVID-19 Emergency Response and Telecommuting (REVISED)
- Onsite and Remote Workers
Learn more through the Human Resources website under the union group contracts.
Critical Onsite Workers
While most campus employees are no longer on the physical campus, some employees are required to be on campus to ensure its successful operation. Managers must ensure these critical onsite workers are listed in the departmental Continuity of Operations Plan (COOP) and receive approval from their vice president’s office. Contact Human Resources at (909) 274-4414 or email@example.com for assistance.
Pay for Work Onsite
Short term hourly and professional experts are paid their regular pay for work on site. Permanent classified employees assigned to work on campus are paid at the overtime rate of 1.5 times the regular rate. For example, an employee called to work on campus 8 hours will be paid the equivalent of 12 hours of pay. Pay for critical onsite workers for CSEA 262, CSEA 651, and Confidentials will be as referenced in the CSEA Collective Bargaining Agreements, which is 1.5 the number of hours worked onsite or 4 hours, whichever is greater.
All permanent campus employees are telecommute employees, which include Management, CSEA 262, CSEA 651, and Confidential Employees. Employees are expected to be available during standard business hours of Monday through Friday, 8 a.m. - 4:30 p.m. for possible assignment of telecommute work. Employees and supervisors should be connecting on how to best communicate during the Governor’s stay-at-home declaration. Managers may assign work within the job description of the employee to complete while on the telecommute assignment.
Employees who are working remotely on the Telecommuting Plan are paid at regular rate.
Employees who have technology needs in order to telecommute should submit those needs through www.mtsac.edu/itrequest. There is a limited amount of equipment available, so requests will be prioritized based on direction from Cabinet. The IT team requests that employees be mindful about the type of equipment and level of access they are requesting, and only request what they absolutely must have.
Federal Work-Study Student Employees
Federal Work-Study students will continue to be paid through the end of their award, without requirement of work. These students should work with their supervisors to confirm the end date of their assignment. Federal Work-Study students may not participate in the Telecommuting Plan. Managers will need to submit a timesheet to the Payroll Office on the student’s behalf using the student’s regular hours.
Student Assistants will continue to be paid through the end of their assignment (no later than the end of Spring Semester) or the amount budgeted by their department, without requirement to work. Student Assistants may not participate in the Telecommuting Plan. Managers will need to submit a timesheet to the Payroll Office on the student’s behalf using the student’s regular hours.
Short-Term Hourly Employees
Short-term hourly employees (even those who may be students) will be paid their regular hours through the end of March, without requirement of work. From April 1 through April 20, any ongoing work performed by these employees should be transitioned to classified employees in the unit. A manager may have these employees continue the work past April 20 if there is a critical need identified in the Continuity of Operations Plan (COOP). Short-term hourly employees may be assigned any combination of onsite or telecommuting. Both assignments shall be paid at straight time rate.
Professional experts who are assigned to a specific project may continue through the project end date. Professional Experts may be assigned any combination of onsite or telecommuting. Both assignments shall be paid at straight time rate.
Substitute and Out-of-Class Employees
These groups of employees will be evaluated on a case-by-case basis for continuance of work, subject to approval by the department’s vice president.
- Mental Health Support
About Coronavirus (COVID-19)
CDC general coronavirus information (what it is, symptoms, prevention)
EDITOR'S NOTE: To submit additional resources for this page, email Uyen Mai at firstname.lastname@example.org.