Employee Resources | Coronavirus Information
While Mt. San Antonio College is operating classes and services online due to coronavirus disease (COVID-19), numerous resources are available to support our employees and students. Employees are urged to contact their supervisors if they have questions.
Mt. SAC Procedures
- EW / P/NP / REPEATABILITY
EW — Excused Withdrawal
The California Community Colleges Chancellor’s Office permits colleges to allow students to withdraw from classes with an “excused withdrawal” or EW through the end of December, 2020.
It is agreed that students will have the ability to utilize the EW option in the same manner as Spring 2020:
- Students can opt to withdraw from a class through the day before the last day of instruction of a short-term class and the final class meeting date of a full-term class. An “EW” will be assigned for all of these withdrawals.
- Faculty should still drop students who “no show” – these drops should be processed immediately. If completed immediately after ascertaining the student is a no show, the student will not receive a “W”.
- Students who drop classes during the term by the deadline to drop with EW will receive refunds if they paid for their classes (didn’t receive a fee waiver).
- Holds will be removed to allow students to do this.
- All drops on/after CENSUS will get full refund and an “EW” grade. Drops before census (DB,DF and DG) will get full refund and NO GRADE.
- Students who do not attend a course and are not dropped or do not withdraw on their own, will be billed and will have a financial obligation (hold) on their records. Additionally, students who do not attend, are not dropped and do not withdraw will receive an “F” or “NP”.
- The EW mark will not be detrimental to the student in computing their Mt. SAC progress status, however, there may be implications for students receiving federal benefits, including Veterans benefits.
PASS / NO PASS
The ‘normal process’ requires students to select a grading option of either a standard letter grade or a pass/no pass by a specific date – if the course is eligible to be taken in a pass/no pass grade option (exceptions shown below). Similar to the Spring 2020 semester, it is agreed that we will extend the deadline to allow students to change their grading option for courses that are approved to be taken P/NP. Additionally, all students (except those in the classes listed below* which require a letter grade) who receive an “F” will have the “F” grade changed to “NP”.
*Classes that are not able to be taken P/NP:
Technology and Health Courses Requiring a Letter Grade
Nursing: 1A 1B 2 3 4 5 6 7 8 9 10
Respiratory Therapy: 53 59 60 61
Mental Health: 40 56 58D 70 72 73T
Business Division Courses Requiring a Letter Grade
Paralegal Courses (PLGL)
Business Law Courses (BUSL)
Child Development (CHLD)
For CRNs that allow for a pass/no pass option this has been expanded for the following:
- For full-term classes: students will have a 2-day time frame after the grade submission deadline to change their grading option.
- Students will have the option to change the grading option from a standard grade to a pass/no pass option or change back from a pass/no pass to a standard grade option. For full-term Fall 2020 classes, the term ends on a Sunday, December 13, 2020. Thus the deadline for faculty to enter the final grades would be 11:59PM on Tuesday, December 15, 2020. Students can change their grade mode from 12:00AM Wednesday, December 16, 2020 through 5PM Thursday, December 17, 2020.
- For short-term classes: the deadline for faculty to enter grades is 2 days after the end date for the course. Students will then have 2 days to change their grade option.
- Students seeking to withdraw or take the class as a P/NP should meet with a counselor.
- For students transferring to the University of California, students should meet with a counselor or a transfer specialist in the Transfer Center. Caution should be taken regarding whether to take required courses in the P/NP option for Fall 2020 and beyond.
- For students transferring to the California State University, the P/NP grading option is still acceptable at least for the Fall 2020 term.
- All students are advised to contact Counseling to review their options.
- For students transferring to the University of California, caution should be taken regarding whether to take required courses in the P/NP option for Fall 2020 and beyond.
- For students transferring to the California State University, P/NP grading option is still acceptable at least for the Fall 2020 term.
- For students receiving federal and state Financial Aid, the NP option affects the student’s completion rate for Satisfactory Academic Progress, but doesn’t impact the student’s GPA.
- For some students receiving Veterans Benefits, the NP may be a better option than the EW as it shows that the student completed the course (the EW appears as a withdrawal from the start of a course and most likely results in a debt for the student). Given multiple VA benefit types, ALL GI Bill students should be speak with a VRC Counselor for advisement.
The same process used in Spring 2020 related to substandard grades and repeatability will be followed for Fall 2020: Students who attempted a course unsuccessfully will earn a substandard mark that will be coded as DV, FV, or NPV on their academic records. These were new grading symbols used in lieu of D, F, and NP that were created to reflect the conditions operating during the Spring 2020 semester due to the “V” virus. Students who receive a substandard grade or NP in Fall 2020, will be able to repeat the course without the unsuccessful attempt counting against the total number of maximum allowable repeats for the particular course. It is important to note that academic transcript grade notations have been amended only for these specific terms. This does not pertain to courses successfully completed with an A, B, C, or P.
- WORKING ON CAMPUS (UPDATED)
Employee Procedures Before Coming to Campus
(Edited Sept. 2, 2020)
Employees must receive authorization from their manager to come to the physical campus. If coming to campus at a regular schedule, this request can be done once.
Before coming to campus, employees should perform a health check to verify they are not experiencing symptoms of sickness. The process has been simplified through an online Employee Health Check Form, which can also be accessed from the Public Health website at www.mtsac.edu/health. Responses to the form will be automatically forwarded to the employee’s manager as well as Police & Campus Safety, Human Resources and the Office of Risk Management. The health check must be completed each day an employee comes to campus.
In addition, employees who work on campus must do the following:
- Review the Return to Work Guide, edited on August 26 with updated flow charts
- Complete online coronavirus safety training through POD Connect. This training was assigned to employees by their managers and can also be found in POD Connect by searching for “coronavirus.” Topics include: Coronavirus Awareness, Coronavirus: Reopening Your Organization, Coronavirus: Cleaning and Disinfecting Your Workplace, Coronavirus: CDC Guidelines for Making & Using Cloth Face Coverings
- MANDATORY TRAINING
Employees: Mandatory Training
(Edited August 18, 2020) Due to the serious threats related to COVID-19, Mt. SAC is requiring all employees that work on campus to take training related to the coronavirus. This training has been mandated by the US Occupational Safety and Health Administration. Managers have been asked to assign four training videos to all employees: Coronavirus Awareness; Coronavirus: Cleaning and Disinfecting Your Workplace; Coronavirus: Reopening Your Institution; and Coronavirus: CDC Guidelines for Making and Using Cloth Face Coverings. These training videos only take 37 minutes to view. Employees can also find these training videos through POD Connect.
Employees working on campus must also review the Return to Work Guide.
- IN-PERSON CLASSES
At this time, classes through Spring 2021 are anticipated to be mostly online to protect the community from the spread of coronavirus. A Return to Campus Task Force helped coordinate the safe return of in-person classes. These classes first needed to meet the criteria of training for the state's 16 critical infrastructure areas, then they were prioritized by the Instruction Division, and approved by the President's Cabinet. Beginning in July, four classes piloted the process to provide in-person classes. For the Fall semester, more than 200 classes will have an in-person component, whether fully in person or in a hybrid format. These classes required a number of safety measures, including:
- Rooms veted for appropriate air flow or the addition of air filters
- Individualized class safety plans
- Building adjustments to ensure physical distancing, such as 6-foot separation between seats, one-way walking systems, and the closure of gathering spaces
- A health check process for employees and students, including temperature scans
- A process for students and employees to report COVID-19 sickness or related absence
- Increased, specialized deep cleaning by custodial staff
- Safety equipment, such as masks, hand sanitizers, cleaners, and thermometers
- Training for employees, including specialized cleaning for coronavirus and general coronavirus safety
- Clear building signage to support safety measures
- Classroom safety kits, including masks, hand sanitizers and gloves.
- REPORTING A COVID-19 CASE
STUDENTS REPORT TO STUDENT HEALTH CENTER - Students who are sick with COVID-19 symptoms or have been exposed to COVID-19, are asked to contact the Student Health Center at (909) 274-4400 as soon as possible.
EMPLOYEES REPORT TO HUMAN RESOURCES - Employees who are sick with COVID-19 symptoms or have been exposed to a confirmed case of COVID-19, are asked to contact Human Resources by emailing firstname.lastname@example.org or calling (909) 274-4414 immediately.
- REQUESTING PERSONAL PROTECTIVE EQUIPMENT (PPE)
Mt. SAC is providing Personal Protective Equipment (PPE) for employees to use during Mt. SAC business, such as running a class or working on campus.
To request a single face covering to use while working on campus, call Police & Campus Safety at (909) 274-4555.
To request supplies for an in-person class, employees may use this Online PPE Request Form to reach the Risk Mangement Office.
- SOCIAL DISTANCING PLAN: Ensure you are well, keep a distance, pick up face coverings
April 15, 2020 -- Mt. SAC has an important update on Social Distancing protocol for the campus.
On April 10, 2020 the County of Los Angeles Public Health issued the following order:
The Health Office now requires Essential Businesses to implement by no later than 11:59 p.m. on April 15, 2020 a Social Distancing Protocol, which includes a requirement to provide all of their employees whose duties require contact with other employees and/or the public with a cloth face covering to wear while performing duties that involve contact with others.
The County Health Officer will continue to monitor the rate of COVID-19 disease spread, the severity of the resulting illnesses and deaths caused, California Department of Public Health (CDPH) and Centers for Disease Control and Prevention (CDC) recommendations, and the effect of this Order. If needed, this order may be extended, expanded, or otherwise modified to protect the public’s health.
In response, Mt. SAC has developed the following materials for the campus community. We ask that the campus community review the following guidelines:
- Social distancing plan – This outlines how the college is ensuring physical distance
- Social distancing protocol – This lists the steps the college has taken
- Flyer - Practice Social Distancing – Follow these tips for social distancing
- Flyer - Use Face Coverings – Follow these guidelines on using and picking up face coverings on campus
- RESPONSE LEVELS: What is Mt. SAC's response plan for the COVID-19 threat?
Edited March 11, 2020: For the FULL DETAILS, read Health Alert March 11, 2020: Mt. SAC Response Levels for Coronavirus (COVID-19). This plan follows the guidelines recommended by some of the world's best public health experts in the California Department of Public Health, Centers for Disease Control and Prevention, and World Health Organization. In short, the four levels of response based on guidance from the California Department of Public Health:
- LEVEL ONE – Prevention and Planning. This level is highly educational and requires workplace preparation.
- LEVEL TWO – Measures to be taken if there are two or more community transmission cases of COVID-19, but no staff or students test positive. This level requires increased vigilance and minimized social contact.
- LEVEL THREE -- Measures to be taken if one student, teacher or staff member tests positive for COVID-19 and exposed others on campus. At this point, we anticipate short term campus closure.
- LEVEL FOUR -- Measures to be taken if multiple students, teachers or staff members test positive for COVID-19 on a campus. Should this occur, we anticipate long term campus closure.
This is a plan for guidance and the college may adjust its plan and response at any time due to new information. For the FULL DETAILS, read Health Alert March 11, 2020: Mt. SAC Response Levels for Coronavirus (COVID-19) or refer to the source document at the California Department of Public Health.
- SICK INDIVIDUALS: What if someone at the college is possibly sick with coronavirus
or has been exposed to coronavirus?
Edited March 14, 2020: If someone at the college is possibly sick with coronavirus or has been exposed to coronavirus, immediately contact Campus Police and Safety at (909) 274-4555.
- Stay calm and respectful.
- Mitigate exposure by isolating the sick person, such as having them sit outside in a comfortable area.
- Stay at least 6 feet away from them.
- Follow general public health hygiene guidelines, avoid touching your face and wash your hands.
- Work with the Public Health Team to consider how your work/study area would be decontaminated.
- Protect the sick individual's privacy
If YOU are experiencing symptoms of COVID-19 and may have had contact with a person with COVID-19 or recently traveled to areas with apparent community spread, call your health care provider or local public health department first before seeking medical care so that appropriate precautions can be taken.
- PREVENTION BY INDIVIDUALS: What should individuals at Mt. SAC do regarding coronavirus?
Edited March 16, 2020: Each individual should do what is best for them and their unique needs. High risk individuals, such as those over 65 or those with underlying health conditions, should take greater precautions. In general, public health agencies say the best preventative measures are social distancing and simple good hygiene practices:
- Practice social distancing. Social distancing is deliberately increasing the space between people to avoid spreading illness. Staying at least six feet away from other people lessens your chances of catching COVID-19.
- If you are sick, stay home. Anyone with even mild symptoms should stay home.
- Wash your hands often, especially before you eat, after using the restroom or blowing your nose, coughing or sneezing. If you cannot wash your hands with soap and water for 20 seconds, use a hand sanitizer with at least 60% alcohol.
- Avoid touching your eyes, nose and mouth in case your hands are not clean.
- Cover your nose and mouth when you cough or sneeze. Use your sleeve if you don’t have a tissue handy. If you have these symptoms, stay away from campus.
- Avoid sharing objects like cups, food and drinks.
- Minimize contact, and avoid shaking hands and high-fiving. Stay at least 6 feet from sick individuals.
- Practice healthy habits. Get plenty of sleep, stay active, manage your stress, drink plenty of fluids and eat nutritious foods.
The college will follow the guidance of public health agencies in determining if and when this status should change. See additions, such as the social distancing plan provided on April 15.
It is important as we confront this challenge, that we do so with the best that Mt. SAC has to offer. That means we approach this with a collaborative spirit and keep our educational mission at the forefront. We must also understand that racism and stereotyping of certain races and cultures is not reflective of the Mt. SAC Way. Coronavirus is not limited certain ethnicities.
- PREVENTION BY DEPARTMENTS: What should departments do to support workplace health?
Edited March 16, 2020 - The following guidelines are provided for departments to support workplace health:
- Modify practices to allow for social distancing. Social distancing is deliberately increasing the space between people to avoid spreading illness. Staying at least six feet away from other people lessens your chances of catching COVID-19.
- Make sure your workplaces are clean and hygienic, especially frequently touched areas like door knobs and light switches.
- Promote public health hygiene and post the “Staying Healthy” flyer posted under the Health Alert Advisories section.
- When possible, provide supplies that support hygiene, such as paper tissues, places for hand-washing or sanitizing stations.
- If you are sick, stay home. Viruses go where we go.
- If others are sick, encourage them to stay home by providing flexibility and minimizing penalties. Anyone with even a low-grade fever should stay home.
- EVENT CONSIDERATIONS: What effect does the coronavirus have on events at Mt. SAC?
Edited March 12, 2020 -- Mt. SAC is Severely Limiting Events and Visitors
These guidelines are effective March 13, 2020 through May 2, 2020. Please note these dates may change as more information becomes available.
- Nonessential large gatherings must be canceled, postponed, modified or brought online.
- Events bringing external visitors to campus must be canceled, postponed, modified or brought online.
- The campus is closed to visitors. They are asked to conduct business through phone, email, video call, or web conferencing.
- Employees have free access to ConferZoom, allowing them to have online meetings with up to 300 participants. Learn more at www.conferzoom.org.
- RESPONSE TEAM: What is Mt. SAC doing about the coronavirus?
Edited March 12, 2020: Mt. San Antonio College is staying actively informed on issues related to the coronavirus disease (COVID-19) outbreak, which has been declared a Pandemic by the World Health Organization. The College follows the guidelines and recommendations set by public health agencies including Los Angeles County Department of Public Health, Centers for Disease Control and Prevention, and World Health Organization.
Mt. San Antonio College has activated an Emergency Operations Center to coordinate response to COVID-19. This team includes all members of the Public Health Team that previously managed college response. The EOC makes recommendations to the President and his Cabinet for formal decision-making.
Current members of the Emergency Operations Center are:
- EOC Director: Michael Williams, chief of police and campus safety
- Ron Bean, director of academic technology
- Brian Bishop, lead mechanic
- Alexis Carter, director of HR operations
- Jill Dolan, director of public affairs
- Doug Jenson, associate vice president of fiscal services
- Matt Judd, dean of the division of natural sciences
- Duetta Langevin, director of risk management
- Uyen Mai, director of marketing and communication
- Ken McAlpin, manager of custodial services
- Paul Miller, sergeant, police and campus safety
- Kevin Owen, director of technical services
- Teresa Patterson, director of procurement
- Sarah Plesetz, associate dean of the division of technology and health
- Chris Schroeder, director of infrastructure and data security
- Rondell Schroeder, procurement specialist
- Roger Sneed, manager of facilities
- Andrea Solorzano, risk management specialist
- Dale Vickers, chief technology officer
- Marti Whitford, director of student health
Members of the EOC Policy Group are:
- William T. Scroggins, president and CEO
- Abe Ali, vice president of human resources
- Richard Mahon, vice president of instruction
- Morris Rodrigue, vice president of administrative services
- Audrey Yamagata-Noji, vice president of student services.
If you have suggestions for the team, contact them through the contact form.
- EW / P/NP / REPEATABILITY
Learn more about getting started and resources at Mt. SAC Online
- Distance Learning
- Faculty Center for Learning Technology - Remote Teaching Using Canvas
- Faculty Center for Learning Technology - Distance Learning Information
- Professional and Organizational Development - Remote learning, virtual meetings, and web conferences
- ConferZoom - Allows online meetings with up to 300 participants. Learn more at www.conferzoom.org.
- Online Meetings
- ConferZoom - Allows online meetings with up to 300 participants. Learn more at www.conferzoom.org
- Professional and Organizational Development - Remote learning, virtual meetings, and web conferences
- Mt. SAC Human Resources
- HR - Frequently Asked Questions (Updated 4/6/2020)
- Employee Leave Information for Employees (UPDATED)
- Employee Leave Information for Managers (UPDATED)
- COVID-19 Emergency Response and Telecommuting (REVISED)
- Onsite and Remote Workers
Critical Onsite Workers
While most campus employees are no longer on the physical campus, some employees are required to be on campus to ensure its successful operation. Managers must ensure these critical onsite workers are listed in the departmental Continuity of Operations Plan (COOP) and receive approval from their vice president’s office. Contact Human Resources at (909) 274-4414 or email@example.com for assistance.
Pay for Work Onsite
Short term hourly and professional experts are paid their regular pay for work on site. Permanent classified employees assigned to work on campus are paid at the overtime rate of 1.5 times the regular rate. For example, an employee called to work on campus 8 hours will be paid the equivalent of 12 hours of pay. Pay for critical onsite workers for CSEA 262, CSEA 651, and Confidentials will be as referenced in the CSEA Collective Bargaining Agreements, which is 1.5 the number of hours worked onsite or 4 hours, whichever is greater.
All permanent campus employees are telecommute employees, which include Management, CSEA 262, CSEA 651, and Confidential Employees. Employees are expected to be available during standard business hours of Monday through Friday, 8 a.m. - 4:30 p.m. for possible assignment of telecommute work. Employees and supervisors should be connecting on how to best communicate during the Governor’s stay-at-home declaration. Managers may assign work within the job description of the employee to complete while on the telecommute assignment.
Employees who are working remotely on the Telecommuting Plan are paid at regular rate.
Employees who have technology needs in order to telecommute should submit those needs through www.mtsac.edu/itrequest. There is a limited amount of equipment available, so requests will be prioritized based on direction from Cabinet. The IT team requests that employees be mindful about the type of equipment and level of access they are requesting, and only request what they absolutely must have.
Federal Work-Study Student Employees
Federal Work-Study students will continue to be paid through the end of their award, without requirement of work. These students should work with their supervisors to confirm the end date of their assignment. Federal Work-Study students may not participate in the Telecommuting Plan. Managers will need to submit a timesheet to the Payroll Office on the student’s behalf using the student’s regular hours.
Student Assistants will continue to be paid through the end of their assignment (no later than the end of Spring Semester) or the amount budgeted by their department, without requirement to work. Student Assistants may not participate in the Telecommuting Plan. Managers will need to submit a timesheet to the Payroll Office on the student’s behalf using the student’s regular hours.
Short-Term Hourly Employees
Short-term hourly employees (even those who may be students) will be paid their regular hours through the end of March, without requirement of work. From April 1 through April 20, any ongoing work performed by these employees should be transitioned to classified employees in the unit. A manager may have these employees continue the work past April 20 if there is a critical need identified in the Continuity of Operations Plan (COOP). Short-term hourly employees may be assigned any combination of onsite or telecommuting. Both assignments shall be paid at straight time rate.
Professional experts who are assigned to a specific project may continue through the project end date. Professional Experts may be assigned any combination of onsite or telecommuting. Both assignments shall be paid at straight time rate.
Substitute and Out-of-Class Employees
These groups of employees will be evaluated on a case-by-case basis for continuance of work, subject to approval by the department’s vice president.
- Distance Learning
About Coronavirus (COVID-19)
CDC general coronavirus information (what it is, symptoms, prevention)
EDITOR'S NOTE: To submit additional resources for this page, email Uyen Mai at firstname.lastname@example.org.