Since failure to report harassment and discrimination impedes the College's ability to stop the behavior, the College strongly encourages anyone who believes they are being harassed or discriminated against, to file a complaint. The College also strongly encourages the filing of such complaints within 30 days of the alleged incident. While all complaints are taken seriously and will be investigated promptly, delay in filing impedes the College's ability to investigate and remediate.
All supervisors and managers have a mandatory duty of report incidents of harassment and discrimination; the existence of a hostile, offensive or intimidating work environment, and acts of retaliation.
The College will investigate complaints involving acts that occur off campus if they are related to an academic or work activity.
The College further encourages students and staff to let the offending person know immediately and firmly that the conduct or behavior is unwelcome, offensive, in poor taste and/or inappropriate.
The Director, Equal Employment Opportunity (EEO) Programs is the "responsible College officer" charged with receiving complaints of discrimination, harassment or retaliation, and coordinating their investigation.
The actual investigation of complaints may be assigned to the Director, EEO Programs, to other staff or to outside persons or organizations under contract with the College. This shall occur whenever the Director, EEO Programs is named in the complaint or implicated by the allegations in the complaint.
Any student, employee, or third party who believes he/she has been discriminated against or harassed by a student, employee, or third party in violation of this procedure and the related policy. A faculty member or administrator who learns of unlawful discrimination in his/her official capacity may file a complaint. An individual does not have to allege he/she personally suffered unlawful discrimination to file a complaint. An individual is not required to participate in an informal resolution process prior to filing a discrimination complaint.
A student or employee who believes he/she has been discriminated against or harassed in violation of the College's policy and procedures may make a complaint orally or in writing, within one year of the date of the alleged harassment or the date on which the complainant knew or should have known of the facts underlying the complaint.
If a complainant decides to file a formal written unlawful discrimination or harassment complaint against the College, he or she should file the complaint on a form prescribed by the Chancellor's Office of the California Community Colleges. These approved forms are available from the Director, EEO Programs and at the following URL: http://extranet.cccco.edu/Portals/1/Legal/Discrim/Discrim_Cplt_2008_16fnt.pdf
The completed form must be file with any of the following:
Although the College encourages use of the prescribed complaint form, the College will treat a complaint of discrimination provided in another form, such as email or letter, as a formal complaint if the complainant requests the College to do so. The College will address its merits if the content of the complaint warrants, even if not file on the official form.
Employee complainants shall be notified that they may file employment discrimination complaints with the U.S. Equal Employment Opportunity Commission (EEOC) or the Department of Fair Employment and Housing (DFEH).
Complaints file with the EEOC and/or the DFEH should be forwarded to the Chancellor's Office of the California Community Colleges.
Any College employee who receives a harassment complaint shall notify the Director, EEO Programs immediately.
Upon receiving notification of a harassment discrimination, or retaliation complaint, Director, EEO Programs shall:
Step 1: Informal Resolution of Complaint
Step 2: Formal Investigation Upon Filing Written Complaint