The Bid Process
Formal bids are required for supplies and equipment in excess
of $69,000 and for labor in excess of $15,000 (click
here for Documentation Requirements). These amounts
are in accordance with PCC 20651 and may increase annually.
These purchasing procedures are designed to encourage open
competition. Here's the general sequence:
- Notices of formal bids are mailed/faxed to vendors
on the current bid list and published in the legal
section of the Inland Valley Daily
Bulletin once a week for two consecutive weeks.Failure
to respond to bid invitations or price requests may
result in removal from the bid list. A vendor’s
response of “No Bid” is considered responsive.
- Bidders must read and understand all the bid documents.
If vendors need any portion of the bid language clarified
before submitting a formal bid, they have the opportunity
to submit in writing “requests for clarification/
information” within a specific timeframe stated
in the bid.
- Vendors and contractors must ensure that Purchasing
receives their bids on or before the deadline. Bids
received after the deadline are rejected and returned
unopened.
- Bids are opened at a specified time. Bidders are welcome,
but are not required, to attend the bid openings.
- Bids are then reviewed to determine the lowest responsible
and responsive bidder. This evaluation
process may consider such factors as price, specifications,
vendor’s past performance, product compatibility
and quality, and—when appropriate—proposed
delivery or completion time.
- The selected vendor and bid proposal are recommended
for approval to the Mt. SAC Board of Trustees at its
next regularly scheduled meeting (usually the fourth
Wednesday of the month). 7. If approved by the board,
the contract is awarded.
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