The Business Division has created a Faculty Resource
Handbook for your use
while teaching here at Mt. SAC. It includes helpful
information, links to
documents and web pages to help you as a college
instructor. (Click on a topic to open it,
click again to close it.)
Business Divsion Faculty Resource Handbook:
GENERAL BUSINESS DIVISION:
1. Business Division Mission Statement
The mission of the Business Division
is to provide quality instruction
and to encourage and empower students
to achieve their career and educational goals.
3. Business Division Office - Hours of Operation
Spring Semester - 2013
February 25, 2013 - June 16, 2013
Monday -- Thursday 8:00 am - 5:00 pm
Friday 8:00 am - 3:00 pm
Note: Office will be closed on these holidays during the Spring 2013 semester:
- Mon, May 27th - Memorial Day
- Fri, Mar 29th - Good Friday
4. Business Division Computer Lab (BDCL)
The Business Division Computer Lab (BDCL) exists to support
the general computing needs of registered students of Mt. San Antonio College,
but more specifically to meet the specific technology needs of students enrolled
in Business Division and Technology & Health Division courses. All currently
registered Mt. SAC students with school ID are welcome.
Location and Hours of Operation:
The BDCL is located in building 17, room 5; and is open from 8:00am to
9:30pm Monday through Thursday, and 8:00am to 3:00pm on Fridays.
The lab staff consists of:
Click the following link to view / download the BDCL's complete
which includes classroom Instructor Login Directions.
1. Official Course Outline of Record
Click here to go to WebCMS and view or print off the
Official Course Outline of Record
The official Course Outline of Record (COR) defines the content, objectives,
methods of instruction and evaluation, sample textbooks and instructional
materials for the course, and more. It establishes the number of units for
the course plus the number of hours of instruction and will list any
prerequisite(s) or corequisite(s) required for the course.
The COR provides the roadmap for any instructor assigned to teach a course
which makes it the key document for articulating courses and assuring university
partners that students have been evaluated on the identified content of the course.
This document is the single most important piece of information for establishing
prerequisites or corequisites via content review.
Each course taught here at Mt. SAC must be taught to the Official Course Outline of Record.
Your Department Chair can give you a copy of that course document as you are
assigned to teach a course, or you can print it off using the Public Access link within the college's Course Management System:
3. Course Syllabus
Faculty, below are the links to the 'Syllabus Guidelines' document.
These include links for the entire Guidelines document and also just sections of the Guidelines.
Electronic Submission of Syllabus:
The Business Division allows the electronic submission of syllabus to the division
office for archiving purposes.
All Business Division faculty members will submit their course syllabi
to the Business Division office as attachment(s) to an e-mail message.
Instead of keeping them as hardcopy here in the office,
the division office staff will be storing them electronically.
File Naming Convention:
To make it as easy as possible for the office staff to store and retrieve the
syllabi electronically, it will be necessary to follow a simple naming convention
for your syllabus file(s) that you attach to your email.
your syllabus file using a combination of "Course Number" and "Class Reference Number"
(CRN - Banner's new term for Section Number).
For example, if the syllabus you are submitting is for Course BUSM 20 - and
the CRN ("section number") is 12332, then the name of your syllabus file should
be "BUSM20-12332.doc", if it is in a Microsoft Word format (or .docx if using
Word 2007, etc.). Sending them as a .pdf file is also acceptable.
Where to send Your Syllabi:
The Division has established an email account to use when
emailing your syllabi:
Please use this email account every semester.
If you are using the client version of Lotus Notes you can use
the Email account that is found in the Mt. Sac Directory as is
shown below, otherwise use the email address:
When to send Your Syllabi:
Please have your syllabi submitted to the Division office no
later than Friday of the second week of every semester /
5. Attendance / Absences
If you are absent and unable to make your teaching assignment,
please immediately contact the Business Division office at
Extension (909) 274-4600.
If it is after hours, please call AND send an email to us with the following information:
- Type of Absence - Sick, PN, Jury Duty, Bereavement, FIL (Family Illness)
- The Division Office staff will post a sign-up sheet on the door of your class
-- Tell us if you have special instructions for students when we post the class.
-- EX: "Test will be postponed until next week" or
"Continue studying chapter 5."
- Regarding Jury Duty, when you have been dismissed, please turn in your Certification of Jury Duty Service to Mary Ann Mulvihill (Ext 5190)
A Faculty Absence Sheet will be prepared and sent to you for signature:
( see samples:
Fulltime Faculty Absence Form Sample
Adjunct Faculty Absence Form Sample
- An Absence sheet will be sent via email. Please check your Mt..SAC email address
- Sign and return to Mary Ann Mulvihill (Bldg 17 - Room 15)
-- Hard copy or a scanned version with signature
-- If there is an error on your Absence Sheet, please notify Mary Ann Mulvihill by email. (
PLEASE REMEMBER TO EMAIL STUDENTS THROUGH YOUR PORTAL AND POST ON MODDLEROOMS (IF AVAILABLE) WHEN YOU ARE GOING TO BE ABSENT!
Please begin and end class on time as stated in the class schedule.
For every 60 minutes of class you are to provide the students with a 10 minute
break for every 50 minutes of lecture / classwork.
7. Adding, Dropping and Transferring Students
Please drop your "No Shows" and add students during the first session of your course on
the first day of the semester or intersession. Please provide students with
add codes that are found on your class roster.
Please drop students as "No Shows" before midnight of the first day of your course and
prior to the last date to drop stated on your class roster for "non-attendance" students.
Every major term, the Dean of Enrollment Management issues a memo covering the Banner Attendance
and Grading Procedures through your faculty portal. Click the following link to download this
Attendance and Grading Procedures for Spring 2012 semester
Be sure to check your class roster before the term begins to ensure that you have add codes on your
class roster and that they do not expire before the first class. Call the IT Help Desk
at x4357 or the Division Office at x4600 if either of those situations occur.
NOTE: DROP students as "No Shows (NS)" before midnight of the first
day of your class, or you will not be able to use the NS option.
ADD students to your class by providing students with add authorization codes found on your class roster.
The priority for adding students is: first, from the wait list for the class, and then, by registration date/time.
Add codes can be used for the first 2 weeks, for classes scheduled for a full 16-week term.
The Business Division office has Student Late Add forms for you to use when adding a student during week 3
of a full 16-week term. Effective week 4, students will need a
Late Add Form
Petition for Exceptional Action Form
to submit to Dr. Bradshaw in Admisssions.
DROP students for non-attendance prior to the "last date to drop" stated on your class roster.
If you accidentally drop a student from your class (or the student drops the class unintentionally) the Business Division office has forms that can be completed to correct that action. The following link shows you a sample of the
Reinstatement to Class Form (.pdf)
For students who need to make a section transfer or level transfer after the class has begun,
the following links provide samples of the
Section Transfer Form (.pdf)
(used for students staying at the same course level, but moving from one section to another)
Level Transfer Form (.pdf)
(used for students who find they need to move up or down a course level).
9. Guest Speaker Info Form & Substitutes
Any time you have a Guest Speaker in your class, you must submit a
Guest Speaker Information Form (.pdf)
to the Division Office, preferrably, at least 24 hours prior to the
speaker's scheduled time of appearance. Actual forms are available in the Division Office.
Under no circumstances are Guest Speakers to be left alone, in charge of the class.
It is your responsibility to notify your Guest Speaker if you are going to be absent.
Please note: Temporary Parking Permits for Guest Speakers are available in the Division Office.
A person who is not registered for a class is not allowed to attend the class without permission
from the professor. The visitor is not allowed to attend on a regular basis.
Use of Digital Recorders in Class:
Students must obtain special permission from the professor to use a digital recorder in class.
Professors must allow handicapped students to use digital recorders if needed. Disabled students
need to show verification of their need from their counselor in the Disabled Students' Service Center.
NOTE: The college is not authorizing Substitutes unless an individual is out for an
extended period of time and the class would be compromised. In addition, Instructors
should not cover each other's classes. ANY exceptions are to be discussed with the
department chair/co-chairs and Division Deans.
10. Student Misconduct, Complaints and Grievances
Whatever the student issue you face, we encourage you to utilize the resources of your Program Coordinator
and Department Chair as well as the Business Division Dean and Associate Dean to bring the matter to a timely resolution.
The Student Life Office has prepared the attached
Student Misconduct Guidelines (.pdf)
that incorporates the Mt. SAC Standards of Conduct Policy, delineates use of the
Student Misconduct Report Form and outlines the discipline procedures and time lines
that may result from student misconduct. In addition, they have established
Student Complaint and Grievance Procedures and Form (.pdf)
for students to follow to file a complaint or grievance against a faculty member, a staff member,
an administrator or an official of the College or another student. These grievances/complaints
can occur in three categories: academic grievances, non-academic grievances and discrimination complaints.
In extreme situations that involve safety and security concerns, do not hesitate to contact Campus Security
at (909) 274-4555, or x4555.
12. Submitting and Posting Grades
Every semester, the Dean of Enrollment Management issues a memo covering the
Banner Attendance and Grading Procedures. Click here to download this memo for the
Spring 2012 semester
The Business Division office has forms for you to use when you are giving student
an incomplete grade. The following link shows you a sample of the
Petition for Incomplete Form (.pdf)
, including the guidelines for its use. Grade Change forms are also available
in the division office, when you need to change a student's grade.
13. Classroom Supplies
If you require classroom supplies, such as erasers, dry erase markers, staplers,
staples, etc., please come to the division office (Bldg 17-Room 15) and speak to
one of the personnel or just call the office Ext 4600 and let them know what you need
and where it is needed.
14. Technical Assistance in the Classroom
If you need immediate technical assistance during your class session, call our Business Division
Computer Lab (Ext 4701 or (909) 274-4701) and ask to speak with one of the Computer Facilities Coordinators, Robert Stubbe,
Kamilia Elkoussy, or Glenn Evert. Let them know what trouble you are having and the
building and classroom you are in. They will send someone to help.
15. Locking Classroom Doors
At the end of your class session, please make sure that you shut down the computer, turn off
the projector and lights, and lock the classroom door(s) making sure the doors are closed
and secure before leaving. We ask that you do this even if you know there
is a class coming in right behind you, unless, of course, the next professor is there waiting.
FACULTY CONTRACT ISSUES:
1. Office Hours
Article 10.C of the Faculty Contract contains an explanation on Fulltime Faculty Office Hour obligations.
Article 7.B of the Faculty Contract contains an explanation on Adjunct Faculty Office Hour obligations.
Click here to view
with additional hand-written notes.
2. Adjunct Faculty Office Space
The Business Division has an office available for the division's
adjunct faculty with two computers, a networked laser printer and limited filing space.
The office is located in (portable) Building 18A - Office 7.
Access to that building and office will require that you have a TT-18 key.
Please speak with our Administrative Secretary Karen Johnson (Ext 5121) to obtain a TT-18 key requisition.
When you are the only faculty member working in the adjunct office, please make sure the lights
are off and the door is locked and closed securely when you leave.
3. Adjunct Faculty Evaluation Process
The Adjunct Evaluation process is detailed in the Faculty Association Agreement
with the College under Section 18.K.
Adjunct and Partial Contract Professors
Evaluation on pages 81 & 82, and summarized on this link to checklists developed by
the Division Office to aid in the submission of adjunct evaluation documents, and
delineated by evaluation year and with or without rehire rights.
Click on the following link to the faculty contract for a full description of
evaluation activities and timelines:
2011-2014 Faculty Contract
1. Printing Services
Printing Services provides photocopying, and binding services for academic
and administrative departments. They are located in Building 4 - The
Administration building on the bottom floor. Faculty and staff can fill out a Printing
Request Form right from their web browser using any network connection on campus or
while connected to the Internet from home, anytime, anywhere!
Freeflow-Online Print Request System
is sure to provide faster, more reliable service as a significant savings.
Turnaround time is frequently within 24 hours and self-service copiers are not
available in Printing Services.
Click on the following link to view / download the
Procedures for Submitting Print Jobs Through FreeFlow Web Services.
2. Campus Mail Service
All Mt. SAC faculty are provided a mail box to receive campus and outside mail that is addressed to you using the college's address. Most fulltime faculty have their mail boxes in the division office (17-15).
All adjunct faculty may pick up their mail in the Mail Room on bottom floor of the Administration building - Bldg 4, located behind the Human Resources department.
3. Mt. SAC e-Mail
An E-mail account provides access to e-mail and the Internet.
According to the College's
Acceptable Use Policy:
All college related email communications must be conducted using an email address assigned by the College. This restriction is necessary because email originating at the college may contain proprietary information regarding students, staff, or internal College business. The College is responsible for the security of this information, and cannot assume that other email providers will provide adequate levels of data backup, security, and virus protection. Therefore, forwarding of email from a Mt. San Antonio College email address to a non Mt. San Antonio College email address is not authorized or allowed. Additionally, users may not configure any email program or service to use an automated process for forwarding Mt. San Antonio College email to any other email address.
Employees must not use their personal electronic mail accounts with an Internet Service Provider (ISP) or any other third party provider while using Mt. San Antonio College computers. To do so would circumvent logging, anti-virus scanning controls, and backup controls that Mt. San Antonio College has established.
4. Copy Machines and Scantron Machines
With the excellent service provided by Printing Services, copy machines on campus are to be used
on a limited basis.
The I.T. department has eliminated the copy card readers from the copy machines on campus.
Instead, a keyboard is attached to the machines for you to logon to the copier using the same login name and
password you use for the portal and logging into your computer.
1. Bldg 4 - Mailroom (2nd floor) - Logon as nopted above - Mail Room Hrs: M-F 8 AM - 10 PM
2. 18A - Business Division Faculty Office Trailer - (Adjunct faculty code required, see your Dept Chair to obtain code)
3. 18B - Business Division Faculty Office Trailer - (Adjunct faculty code required, see your Dept Chair to obtain code)
4. 20-3 - CHLD Dept office
5. 28A - Tech & Health Division Office - (Adjunct faculty code required, see your department chair to obtain code, logon as noted above) - access to office via 28A or 28B classroom key
1. 18A - Business Division Faculty Office Trailer - (Adjunct faculty key will open the door)
2. 18B - Trailer
3. 19B-11 - CSDT Department faculty offices (CSDT adjunct keys will open door)
4. 20-3 Child Development Dept faculty offices (CHLD adjunct key will open door)
9. Emergency Evacuation Procedures
The Building Evacuation Plans (BEP) provides information about what
to do when there is an emergency in your building - where to go, who
to call, where to find emergency equipment and supplies. Used in
conjunction with the campus Emergency Response Plan, this Plan will
tell you what you need to know to safely leave your building.
If you have questions about these Plans, contact your Division Dean
or Associate Dean or the Risk Management Department at extension 4230.
Individual Buiilding Evauation Plans:
The BEP links below are for the buildings you will be teaching in and
does not address what the campus as a whole would be doing during an
emergency. For that information, refer to the campus
Emergency Response Plan
There are also evacuation maps on the inside of the doors of each of our classrooms.
Click on any of the following buiilding links to view / download the individual Building Evacuation Plans:
Bldgs 18A, 18B, 18C & 18D
Bldg 19A (Infant/Toddler Center)
Bldgs 21B & 21C
Bldg 9E & 9F (Child Development Center)
In addition, please be aware and knowledable of the General Evacuation Procedures for employees, students, and instructors. The links for these instruction are below:
General Evacuation Procedures for Students
General Evacuation Procedures for Instructors
General Evacuation Procedures for Employees