Data Source Links and Suggestions

Sample Data Resources for PIE (updated January 9, 2015)

Quick Data Links: Student Services; ARGOS Reports; Program Level; Administrative Services; Human Resources; Marketing and Communications; College-Wide; Not Sure?

Overview

Your area already knows which reports would work best to align with your program review work (Planning for Institutional Effectiveness (PIE)). Are there other data sources that might also be of value? There are numerous EIWOS reports, Risk Management reports, ACCESS reports, Enrollment Management reports, Audit reports, and many more. Below is a compilation of some suggestion data sources for you to use if appropriate; it is your choice. If you would like this list improved upon, please let Donald Sciore know. dsciore@mtsac.edu The Institutional Effectiveness Committee (IEC) looks forward to reviewing which data sources you use for your program review this year and how that data helps you with your decision making.

Sample Data Sources

Sample Data Sources for Student Services (back to top)

State Education Code, Title 5 Regulations, and state advisories from the Chancellor’s Office.
Transcript analysis.
Placement test results.
Course pass rates, course enrollment rates, student participation rates.
IT requests for assistance
Changes to transfer requirements and acceptances as detailed in CSU and UC requirements and new AAT degree requirements
Regulations, analysis of wait times, schedule of appointments, orientations, workshops.
Surveys, analysis of completion rates, experience of faculty and students.
Program statistics, analysis of student needs, results of assessments and surveys of students.
Program statistics, student surveys, student demographics, state and federal laws and mandates.
Discipline reports; free speech requests

Mt. SAC Argos Reports (password protected; you must be Argos Trained; all Department Chairs are Argos Trained) (back to top)
There are hundreds of Argos reports. Which ones work best for your group?

Argos Folder: Enrollment Management & FTES

SFR0049-A Enrollment History Report
SSR0037-A Fiscal Performance Report
SSR0037- B Fiscal Performance Summary Report
SSR0037-C Projected FTES based on Class Schedule w/CRN Detail
SSR0037-D Projected FTES Summary by Div/Dept
SSR0037-E Enrollment Management w/CRN detail
SSR0037-F Enrollment Management w/CRN detail by NCR Attribute
SSR0037-G Enrollment Management Summary by Div/Dep or NCR Attribute
SSR0037-H WSCH per FTEF with Course ID Summary

Argos Folder: ePIE/Program Review Reports

SHR0005-C Grade Distributions - Instructor/Course ID/CRN
SHR0005-D Grade Distributions - for External Agency
SHR0008-D Degrees Summary by Program
SHR0005-A Grade Distributions - Course ID/Instructor/CRN
SHR0005-B Grade Distributions - Div/Dept/Course ID
SHR0012-A Retention and Success Report - Div/Dept/Subject for Program Review
SHR0016-A Success Retention Rates DL/Hybrid vs. Standard

Program-level data (back to top)

Career Education (CE) Licensure pass rates on state and federal examinations (e.g., nursing) https://www.mtsac.edu/financialaid/licensureExamRates.html
Perkins Career Education (CE) Core Indicators (e.g., degrees) http://extranet.cccco.edu/Divisions/WorkforceandEconDev/CareerEducationPractices/PerkinsIV/CoreIndicators.aspx
For Career Education (CE) programs, there is a pilot LaunchBoard by the Chancellor’s Office that has program-level data available. It is password protected, but Barbara McNeice-Stallard (research@mtsac.edu) will be sending these documents to Division administrators for distribution to the department chairs. The information by program includes wage data, course success rates, among other measures.
CA Labor Market Information http://www.labormarketinfo.edd.ca.gov/

Sample Data Sources for Administrative Services (back to top)

EIWOS/SchoolDude workorder systems
Perhaps specific questions from campus climate survey or student survey that provide data about Facilities, Tools to do your job, etc.
Facilities Master Plan driven by the Educational Master Plan
Construction Projects efficiencies /governance/committees/fac/pdf/FAC%20Notes%207.14.14.pdf
Risk Management – data related to injury/claims; emergency preparedness indicators, etc.
Information Technology (IT) - help desk requests, blocked email message rates, computer replacement program cycle, Network Security Reports, measurements of up time.
Perhaps specific questions on campus climate survey on employee satisfaction with Health Benefits and Salary etc. See page 6 and 22 of 2013 climate survey./administration/research/pdf/Factbook/2013%20Mt%20SAC%20Executive%20Summary%207-17-13%20Final.pdf
Fiscal/Payroll – audits, transactions, and staffing levels

Sample Data Sources for Human Resources (back to top)

Argos reports related to POD that go along with their registration system. - Argos Report # POD0001, POD0002, and POD0003
Employee diversity, volume of transactions they complete each year, equal employment opportunity initiatives
Perhaps specific questions on campus climate survey on employee satisfaction with Health Benefits and Salary etc. See page 6 and 22 of 2013 climate survey./administration/research/pdf/Factbook/2013%20Mt%20SAC%20Executive%20Summary%207-17-13%20Final.pdf

Sample Data Sources for Marketing and Communication (back to top)

Web stats
Ad Taxi reports
e-Brochure usage
Number of Contacts/Meetings with legislature/local city councils/participation in Rotary etc.
Number of publications and usage - why the number may have increased or decreased.
Data from climate survey about communication questions.

College-Wide Data (back to top)

Mt. SAC’s Institution-Set Standards (Success, Persistence, Degrees, Certificates, Transfer):
- Why did we create them? /administration/research/pdf/Factbook/inst-set-stnds/MtSAC-Inst-Set-StdsDraftNov12-2013.pdf
- What process did we use to create them? /administration/research/pdf/Factbook/inst-set-stnds/Institutional%20Standards%20for%20Student%20Completion%20Task%20Force%20Report%20Final%203to%20AS3-6-14.pdf
- What are Mt. SAC’s Institution-set Standards? /administration/research/pdf/Factbook/inst-set-stnds/IEC-RecommendationsAverageSpring2014-toMT-1.pdf
Chancellor's Office Data Mart (e.g., success, retention, basic skills progression, transfer)) http://datamart.cccco.edu/
Scorecard (e.g., success, progression, student equity) data http://extranet.cccco.edu/Divisions/TechResearchInfoSys/Research/ARCC/ARCC2.aspx
Wages of Mt. SAC graduates by College http://datamart.cccco.edu/Outcomes/College_Wage_Tracker.aspx
Wages of all California Community College System graduates http://datamart.cccco.edu/Outcomes/System_Wage_Tracker.aspx
Transfer – Velocity – how long it takes a Mt. SAC student to transfer to a 4-year http://datamart.cccco.edu/Outcomes/Transfer_Velocity.aspx
Transfer – Student-Right-to-Know (transfer and degree attainment data based on a federally mandated cohort model using a narrow cohort) http://srtk.cccco.edu/index.asp
Transfer – UC, CSU, Privates http://extranet.cccco.edu/Divisions/TechResearchInfoSys/Research/Transfer.aspx
Mt. SAC Factbook (links to many data sources (e.g., success, retention), plus in-house surveys on different groups (e.g., freshmen, first year, employees, graduates, Alumni) /administration/research/factbook.html

Still Not Sure Where to Get Your Program-Level Data? (back to top)

Mt. SAC Research and Institutional Effectiveness may be able to help. Please feel free to direct your questions to Barbara McNeice-Stallard (research@mtsac.edu) or complete aResearch Request form http://surveytest.mtsac.edu/cgi-bin/rws5.pl?FORM=research_request_form The Research Office may also be able to help you understand the data and its limitations as well as how to use collaborative inquiry when reviewing the data.

Mt. SAC IT Department may be able to help you with creating Argos on-demand reporting tools that allow you to view the same demographics/outcomes for different groups of students year after year. Please contact Robert (Bob) Hughes (rhughes@mtsac.edu) to discuss your ideas.