Manager PIE Form Glossary

• • Analysis and Summary

    a summary is a condensed description of your area or division’s highlights. It is not a list of sentences about each discrete unit’s work simply strung together.

    A manager’s summary should contain analysis, which reveals the relationships among parts: i.e., conditions, trends, data, outcomes results, and rationale for our goals, objectives, and resource requests. These key paragraphs inform the Vice President’s PIE Summary and then subsequently, the Institutional PIE Summary

  • Closing the Loop
    In Section One IV: closing the loop in this section means reporting on your area or division’s achievements this year. In the Unit PIE form, your units should indicate a priority on their achievements (high, medium, low) to help with manager level summary.
  • External and Internal Conditions

    External Conditions: external conditions are outside the college.

    Internal Conditions: Internal conditions are within the college.

  • Institutional Effectiveness Committee (IEC)

    this is the shared governance committee that looks at the college’s planning process as it relates to the PIE form and its connection to college goals and themes. The work and recommendations of this committee go to President’s Advisory Council (PAC).

  • Institutional Outcomes
    they are outcomes we expect our students to demonstrate competency in as a result of their educational experience at Mt. SAC. These institutional outcomes include critical thinking, communication, civic and social responsibility, and Information technology competency.
  • Integrated Planning Process Map
    also known as “Key Lime PIE,” this lime green graphic illustrates the institution’s integrated planning process as we make sense of all the state and local plans that intersect and drive our planning. This graphic was approved at President’s Advisory Council in May 2015.
  • Notable Achievements by Theme

    these highlight progress of your area or division’s activities this year. Achievements may be more obvious or concrete for areas with externally validated accomplishments, e.g., state or national championships our athletes, forensics team, or performance artists earned; Leeds certified buildings; national, state, or local recognitions. Areas that do not have such obvious or concrete achievements can still describe progress toward their activities, sometimes indicated by contextual information of a lack of problems or mitigated problems or other details that reveal why your area’s activities are an achievement.

    Examples that are not an area’s achievement:

    • A few people attended conferences (myriad conditions exist: e.g., is there an infusion of conference/travel funding? Is the conference free of cost? Was it competitive to get a seat at this conference? Was the conference attendance a recognition of the person or college?)
    • An individual’s professional or personal accomplishment e.g., elected to an office or leadership role, earned another advanced degree, got an award. These are personal achievements, not of the area or division, and they may be celebrated in other venues such as an annual recognition ceremony for faculty and staff.

    Examples that are achievements:

    • Students won yet another state or national championship in __________ (name the sport, arts performance, journalism award, forensics competition, among others).
    • Implemented SSSP on time and appropriately within a very short time of the law’s passage, which ensured that students may progress through the admissions-to-registration requirements without delay or hassles and that the College can collect SSSP funding we earn (Student Services and IT teams).
    • Student success rates continue to be higher when they participate as cohorts in learning communities such as Bridge Program, Title V cohorts in CTE programs, and English and Math Pathways. Learning communities and concerted academic support services are posed for expansion and further increasing student progression toward their educational goals (Student Services, Instruction, Marketing, and Web teams).
    • Created new AA-T degrees to promote student transfer to CSU: 9 developed with 1 state approved so far; developed new bachelor’s degree in Nursing with Mount St. Mary’s College (Instruction)
    • 99% of the malware and SPAM were kept out by firewall security and routine anti-virus updates such that less than 1% reach college email in-boxes. (IT)
    • Paid all employees on time and accurately even as multiple adjustments to the process or software (Banner) had to be made to respond to contractual agreements (e.g., retroactive raises), classification/compensation study results, and regulatory changes (e.g., sick leave law). (Payroll, IT).
    • Increased campus awareness for the need to create/update college policies and procedures in response to federal regulations on sexual violence and reporting; crisis intervention team was created; HR provided training to all EEO representatives including all the policies and procedures that need to be updated. (HR, Student Services, Instruction, the Department of Police and Campus Safety)
  • Planning for the Next Three Years by Theme
     helps your area or division organize your plan and inform your vice president’s summary. Be sure to describe your new plan or activity and your expected outcomes in one, two, or three years in your estimation, given the conditions that affect your area or division’s planning.
  • Program Review
    it is a commonly used term to refer to annual planning and evaluation. This term is more familiar for accreditation purposes although Mt. SAC has named our process Planning for Institutional Effectiveness (PIE). 
  • Resources –Budget Prioritization
    On your spreadsheet, it will save your team time if you could organize your requests according to resource categories. Doing so will also help your vice president advocate for your area or division since funding allocation is done by categories (e.g., Instructional Equipment, Lottery, scheduled maintenance, Perkins, Student Equity). Look for your units’ priorities to help you incorporate their requests.
  • Donations
    resources that are not affiliated or through the Mt. SAC Foundation
  • Facilities Mod. (Modification)
     same as in the previous PIE form, this means any facilities modifications your unit is requesting.
  • Foundation
    resources that your unit gained/will gain through the Mt. SAC Foundation
  • Grant
    a private, state, or federal grant other than Title V, SSSP, Perkins grants
  • Instr. (Instructional) Equipment:
    a restrictive resource designated for instructional equipment and software for instructional classrooms and labs.
  • Lottery
    a restrictive and non-restrictive resource for library materials, some instructional equipment, etc.
  •  Perkins Grant
     a federal grant focused on career and technical education and programs
  •  Prof. Development
      your unit’s professional development request(s) tied to your unit goal and college theme. This request across units is forwarded to Professional and Organizational Development (POD) department for its planning and implementation as appropriate.
  •  Rate-Driven
      rate increases including lease agreements, insurance premiums, licensing agreements
  •   Research
     your unit’s requests for research support tied to your unit goal and college theme. This request across units is forwarded to Research for Institutional Effectiveness (RIE) department for its planning and implementation as appropriate.
  •  Student Success and Support Program (SSSP)
      a categorical (restricted) program that replaces the formerly named Matriculation program. SSSP reflects the legislative intent of the Student Success Act. This funding source has specifically defined permissible expenditures tied to student success requirements such as student completion of orientation to college, assessment for placement, educational plans, and counseling appointments.
  •  Staffing
     as a resource requested, this term means your unit needs additional staff (faculty, classified, manager) that may be funded out of general unrestricted funds based on current information.
  •  Student Equity
     a State initiative with restricted funds focusing on equitable student success across defined student groups. The College submitted its Student Equity Plan to the Chancellor’s Office, and the Plan contains specific success interventions and resources needed to meet the Plan’s goals and objectives.
  •  Title V
      a federal grant focusing on planned activities to improve student success. The grant budget has been specifically outlined to support the grant’s activities.
  • Other-Add
    name(s) of other resources
  • Strategic Objectives
    are listed in the Strategic Plan, which is developed at the President’s Advisory Council and gives the College direction on its planning work. Strategic Objectives have Key Performance Indicators (KPI) that show quantitative and qualitative data how the College is making progress toward its goals and objectives. Not every area or division will be assigned Strategic Objectives. This year due to the timing of the new Unit PIE and Manager PIE Summary forms, areas or divisions with assigned Strategic Objectives will have them embedded in the Manager PIE Summary form. Next year, the Strategic Objectives applicable to Unit PIE forms will be embedded at the unit level.
  • TracDat(5)
     is the college’s database for recording outcomes. http://tracdat.mtsac.edu/tracdat. Please update your outcomes work regularly because data from TracDat informs our mandated reports for accreditation, e.g., the annual report on outcomes across the college.