ASSISTANT DIRECTOR, FACILITIES PLANNING AND MANAGEMENT
For the complete job notice please visit our website at http://hrjobs.mtsac.edu

OVERVIEW:

Under the direction of the Director-Facilities Planning & Management, plan, organize, control and direct operations and activities involved in the regular, preventative, predictive, and scheduled maintenance and repair of College facilities, utility systems and equipment; Oversee College warehousing, shipping, receiving, fixed asset tracking, and equipment recycling and redistribution; coordinate related communications, projects, construction activities, personnel and resources to meet College maintenance, utility system operation, and warehousing needs and assure smooth and efficient activities; supervise and evaluate the performance of assigned personnel.

EXAMPLES OF KEY DUTIES AND RESPONSIBILITIES:

• Plan, organize, control and direct operations and activities involved in the responsive, preventative, predictive, and scheduled maintenance and repair of College facilities, utility systems and equipment including tasks in carpentry, electrical work, HVAC, construction, plumbing painting and general maintenance; assure related functions comply with established laws, codes, ordinances, regulations, policies and procedures
• Act as a primary responder to coordinate the emergency and after hours response to urgent facility needs
• Coordinate communications, projects, construction activities, personnel and resources to meet College maintenance needs and assure smooth and efficient activities; establish and maintain related time lines and priorities; plan, develop and implement scheduled maintenance and special repair projects; inspect completed projects for accuracy, completeness and compliance with established requirements, building codes, and campus standards
• Oversee College warehouse operations including material stores for Facilities Management and other units, shipping and receiving, and fixed asset tracking. Participate in the College Recycling Management Team and manage equipment recycling, redistribution, and disposal efforts
• Supervise and evaluate the performance of assigned personnel; participate in the screening and interview process to hire new employees; recommend transfers, reassignment, termination and disciplinary actions; coordinate subordinate work assignments and schedules, and review work to ensure compliance with established standards, requirements and procedures
• In conjunction with other Facilities Managers, oversee the implementation and operation of the department’s computerized maintenance management system
• In conjunction with the College Energy Services Manager, plan and implement energy saving programs and projects to ensure efficient and sustainable building and utility operation and oversee the College building automation systems
• Estimate labor, material and equipment needed for regular maintenance, scheduled maintenance, and special repair projects and activities; monitor inventory levels of materials and equipment; order, receive and maintain adequate inventory levels of materials and equipment; coordinate and conduct regular and periodic inventories; prepare and approve purchase requisitions as required
• Participate in the design, development and implementation of construction and renovation projects related to utility, mechanical and structural systems
• Inspect buildings, equipment, utility systems, grounds and facilities to assure compliance with established codes and requirements
• Coordinate maintenance activities to assure compliance with air quality requirements; serve as a liaison with utility companies, regulatory agencies and various other outside organizations
• Participate in the development and preparation of the annual preliminary budgets for the warehouse, maintenance operation, scheduled maintenance, and repair projects and activities; review and evaluate budgetary and financial data; control and authorize expenditures in accordance with established limitations
• Assist in the development of plans and specifications for major and minor capital construction and renovation projects; maintain current facility, as-built, utility and mechanical system drawings, plans and specifications
• Lead efforts to establish and maintain building structural, architectural, mechanical, electrical, and plumbing standards, and assist others to ensure standards are kept for building telecommunications and audio visual systems, roadways, parking areas, signage, and access control systems
• Provide technical information and assistance to the Director, Facilities Planning and Management concerning administrative activities, needs and issues; assist in the formulation and development of policies, procedures and programs
• Operate standard office equipment including a computer and assigned software; drive a vehicle to conduct work
• Attend and conduct various meetings as assigned; serve as a member of the Facilities Management Team
• Perform related duties as assigned

KNOWLEDGE AND ABILITIES:

Knowledge of:

• Planning, organization and direction of operations and activities involved in the maintenance and repair of College facilities, utilities, systems and equipment, warehousing, shipping and receiving, and fixed asset tracking
• Proper methods, techniques, materials, tools and equipment used in the building maintenance trades
• Requirements of maintaining buildings, facilities and equipment in good repair
• Applicable building codes, ordinances, requirements, regulations and safety precautions
• Building construction practices and procedures related to facilities utilities, systems and equipment
• Policies and objectives of assigned programs and activities.
• Oral and written communication skills
• Inventory practices and procedures
• Preventive maintenance principles and practices
• Applicable laws, codes, rules, regulations, policies and procedures
• Principles and practices of administration, supervision and training
• Interpersonal skills using tact, patience and courtesy
• Operation of a computer and assigned software
• Basic budget preparation and control

Ability to:
• Plan, organize, control and direct operations and activities involved in the maintenance and repair of College facilities, utilities, systems and equipment, and warehouse operations, shipping and receiving, and asset tracking
• Coordinate related communications, projects, construction activities, personnel and resources to meet College maintenance needs and assure smooth and efficient activities.
• Supervise and evaluate the performance of assigned personnel
• Estimate labor, material and equipment requirements for projects and activities
• Participate in the design, development and implementation of construction and renovation projects
• Inspect projects for accuracy, completeness and compliance with established requirements
• Monitor and assure adequate levels of maintenance equipment and supplies
• Plan, develop and implement maintenance and repair projects.
• Communicate effectively both orally and in writing
• Interpret, apply and explain laws, codes, rules, regulations, policies and procedures
• Establish and maintain cooperative and effective working relationships with others
• Operate a computer and assigned software
• Analyze situations accurately and adopt an effective course of action
• Meet schedules and time lines
• Work independently with little direction
• Plan and organize work
• Oversee and participate in the preparation and maintenance of various records and reports

EDUCATIONAL QUALIFICATIONS:

Bachelor’s degree in one of the following: engineering, architecture, construction management, business administration or related field; and three years management experience in facilities management OR 10 years experience in facilities management with 5 years in a management position and college level coursework in business or engineering disciplines

APPLICATION PROCEDURE

Apply between November 6 and December 10, 2009, by 4 P.M. Applicants must submit all of the following online to be considered for this position:
1. A Mt. San Antonio College online application which may be accessed at http://hrjobs.mtsac.edu.
2. A cover letter indicating how qualifications and experience are met.
3. A detailed résumé that summarizes educational preparation and professional experience for the position.
4. A minimum of three current letters of recommendation (confidential letters are not required but, if preferred, see “Special Instructions” below.)

5. College and/or university transcripts showing the awarded/conferred degree to meet required educational qualifications (unofficial transcripts are acceptable at the time of application).

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application.

Special Instructions: Confidential letters in word or “PDF” format from your reference providers are accepted via e-mail at employment@mtsac.edu. Please ask the letter provider to write your name and the position title in the subject. The letter must be received before the closing date/time of the job posting. Confidential letters will not be viewable to the applicant. If you have any questions regarding this information, please contact the Office of Human Resources at (909) 594-5611, ext. 4225 or send e-mail with your name and job posting title in the subject area to employment@mtsac.edu.

Special Notes: Paper applications are no longer accepted and incomplete packets will not be considered. To complete and submit your application for this position, please visit our online employment website at http://hrjobs.mtsac.edu. All required information must be submitted online before the closing date and time indicated on the job posting. All application materials will become College property, will not be returned, will not be copied and will be considered for this position only. It is the applicant’s responsibility to ensure that all required materials are received by the filing deadline.

Please Note: A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399; telephone: (909) 594-5611, ext. 4225 or e-mail to employment@mtsac.edu.

SELECTION PROCEDURE

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview. (Costs reimbursed up to $500 per candidate for over 150 miles one-way). Each candidate interviewed will be asked to complete a writing assignment one hour prior to the scheduled interview. The screening committee will recommend finalists to the college President. Preferred beginning date of employment will be determined after the screening/interviewing process is complete.

SALARY & BENEFITS*

Salary Range: M- 13 ($100,632 – $109,728)

The District contributes $5,993 to medical, dental, vision and life insurance coverage. Lifetime medical benefits are provided for eligible retirees. *Subject to change.